Experienced Administrative Coordinator Expense Focus

Experienced Administrative Coordinator (3+ Years Required | Travel & Expense Focus)

We are seeking a highly organized Administrative Coordinator with a minimum of 3 years of administrative experience to provide dedicated support to a group of faculty members. This position involves high-volume expense reimbursement, travel coordination, and professional communication on behalf of multiple stakeholders. The position offers a pay rate of $25 per hour.

• Provide administrative support to 4–5 faculty members
• Coordinate domestic and international travel arrangements
• Process expense reimbursements (preferably using Concur or a similar system)
• Draft internal and external communications and documents
• Schedule meetings and appointments; create itineraries
• Assist with planning and coordination of events, including logistics for outside speakers and consultants
• Minimal calendar management (faculty manage their own calendars)

• At least 3 years of experience in an administrative support role
• Hands-on experience with travel booking and expense reimbursement processes
• Experience using Microsoft Outlook and the broader Microsoft Office Suite
• Previous use of Concur (or a similar travel/expense platform) is strongly preferred

• Proactive and detail-oriented
• Able to juggle multiple competing priorities with ease
• Strong written and verbal communication skills
• Comfortable working independently with minimal oversight

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