Senior Assistant to Faculty Leadership

Senior Assistant to Faculty Leadership

We’re hiring a Senior Assistant to Faculty Leadership to provide high-level administrative support for a prominent faculty member with an intense schedule. The role focuses on calendar coordination, course logistics, guest travel arrangements, and academic event planning. Ideal for detail-oriented professionals who thrive in dynamic, mission-driven environments.

• Earn up to $40 an hour while working in a dynamic, high-visibility academic environment
• Every day brings variety: from managing a packed calendar to preparing course materials and assisting with exciting university events
• Work with autonomy while staying closely connected to a collaborative, fast-paced team
• Be the right hand to a visionary leader with influence across academics and external ventures
• Build real-world experience in academic operations and executive support — a great stepping stone for career growth

• Own the day-to-day management of a high-volume calendar, coordinating real-time changes and availability windows
• Prepare academic course materials, including syllabi and course packets; manage student waitlists before each semester
• Organize logistics for annual conferences, small workshops, and student engagement events (e.g., dinners)
• Coordinate travel and accommodations for guest speakers and academic visitors
• Stay in frequent contact with the Faculty Director to ensure alignment across activities and meetings

• 3+ years of recent administrative experience in an office or academic setting
• Proficiency with Google Calendar, Zoom, Asana, and Outlook
• Strong communication and organizational skills under tight deadlines

• Experience managing course logistics or enrollment
• Familiarity with academic or nonprofit event coordination
• Ability to handle shifting priorities and fast-changing schedules

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.