Administrative Assistant

TAKEDA is the largest pharmaceutical company in Japan and Asia and a top 15 pharmaceutical company in the world.

• Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, etc., using appropriate tools for required work including Microsoft Outlook, Word, Excel and PowerPoint to track, document and report data.
• Teams with others to review and proofread documents for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
• Arranges travel for the team or department; completes expense reports in a timely manner.
• Collects, enters and formats accurate data into spreadsheets, databases, and other electronic tools.
• Interfaces and communicates with internal customers; builds the network to direct people to the appropriate resources.
• Researches solutions and responds to email and phone inquiries with direct guidance and review from direct supervisor.
• Enters requests for payments into accounting system based on documentation provided by supervisor, team members, or more senior administrative assistant; assists with response to inquiries from accounts payable and payees.
• Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities with direction from supervisor.
• Develops a network within the department; draws on network to answer questions and successfully execute responsibilities.
• Demonstrates confidentiality in execution of all responsibilities.
• Performs other duties as required.

• High school diploma/GED required
• Minimum 2 years of relevant work experience. Strong PC literacy including basic understanding of Microsoft Outlook, Word, Excel, and PowerPoint. Good verbal and written communication skills
• Must be able to sit for long hours. Must be able to view and operate a computer.
• Minimal travel as required for the work, primarily for meetings

All your information will be kept confidential according to EEO guidelines.