Academic Admin Coordinator

Academic Admin Coordinator – Up to $30/hr

• Competitive pay: up to $30/hr
• Opportunity to support world-class faculty in a professional academic setting
• Be part of a world-class academic community with global reach and influence
• Contribute to an environment where innovation, research, and collaboration shape the future
• Thrive in a vibrant location surrounded by creativity, entrepreneurship, and cutting-edge ideas

• Support faculty with course preparation, coordination, and presentation materials
• Manage calendars, meetings, appointments, and travel arrangements
• Take meeting notes and distribute minutes to the team
• Process travel reports, reimbursements, purchases, and expense audits
• Coordinate events and update faculty profile websites
• Oversee office operations, including kitchenette, copy room, storage, and room reservations

Must-Haves

• Bachelor’s degree
• 3+ years of experience in an office or administrative setting
• Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication, organization, and time management skills

Nice-to-Haves

• Experience in higher education
• Familiarity with SAP or Concur systems

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran’s status, sexual orientation, or any other protected factor.