Senior Administrative Assistant

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Cambridge, MA

Join Takeda as a Senior Administrative Assistant reporting into the Vice President of the Dermatology Franchise; this role provides comprehensive administrative and executive support to the organization. This role supports senior leaders by managing office operations, coordinating complex tasks, overseeing calendars and meeting logistics, and facilitating strategic communications. Through effective organization and proactive support, this position contributes to Takeda's mission and operational excellence.

At this level, you will utilize your specialized skills to tackle complex tasks, often supporting an executive at a senior level. You will excel at identifying innovative solutions to administrative challenges and handling assignments that demand judgment and initiative. This position requires a deep understanding of job processes, procedures, and systems, typically accompanied by solid experience in a similar role. You will frequently engage in strategic communications, requiring skill and diplomacy, with contacts both within and outside the organization.

• Coordinate executive calendars, schedule and set up meetings, and manage meeting logistics using Microsoft Outlook
• Book and coordinate domestic and international travel, including flights, hotels, transportation, and itineraries
• Manage office supplies efficiently, ensuring all resources are available for smooth office operations
• Handle multiple tasks simultaneously with precision under minimal supervision
• Input data accurately into digital systems, maintaining integrity and confidentiality of information
• Process invoices and manage budget allocations with attention to detail and accuracy
• Communicate effectively over the phone, providing clear information and routing calls appropriately
• Create and deliver engaging presentations, utilizing strong communication skills to influence and inform audiences
• Organize tasks and priorities effectively, ensuring timely completion of assignments
• Maintain professionalism in all interactions, upholding the company's reputation and values
• Manage time efficiently, meeting deadlines and managing workload effectively
• Produce well‑written documents, demonstrating strong writing and grammar skills
• Engage in strategic communications, skillfully handling complex interactions with internal and external stakeholders
• Provide assistance and training to lower‑level employees

• Advanced proficiency with Microsoft Outlook, including calendar management, meeting coordination, and scheduling across multiple time zones
• Experience using AI tools to drive efficiency and innovation
• Experience booking and coordinating travel logistics
• Manages office supplies efficiently, ensuring all resources are available for smooth office operations
• Handles multiple tasks simultaneously with precision under minimal supervision
• Inputs data accurately into digital systems, maintaining integrity and confidentiality of information
• Processes invoices and manages budget allocations with attention to detail and accuracy
• Communicates effectively over the phone, providing clear information and routing calls appropriately
• Pays close attention to details, ensuring accuracy in all administrative tasks
• Creates and delivers engaging presentations, utilizing strong communication skills to influence and inform audiences
• Organizes tasks and priorities effectively, ensuring timely completion of assignments
• Maintains professionalism in all interactions, upholding the company's reputation and values
• Manages time efficiently, meeting deadlines and managing workload effectively
• Produces well‑written documents, demonstrating strong writing and grammar skills
• Engages in strategic communications,…