Executive and Personal Assistant JN

Executive and Personal Assistant

We are seeking a highly organized and proactive Executive Assistant to support a busy executive across both personal and professional responsibilities. This role requires exceptional discretion, strong communication skills, some travel (domestic and international), and the ability to manage diverse tasks efficiently.

• 100% funded Individual Health (80% funded for Dependents)
• Annual and ad hoc bonus structure
• Phone and international call reimbursement
• 15 Days paid Vacation Annually
• Closed All Federal Holidays
• 5 sick days, and 1 personal day

• Manage complex calendars, scheduling, and meeting coordination
• Arrange travel, accommodations, and detailed itineraries
• Assist with personal tasks such as appointments, errands, and household coordination
• Prepare reports, presentations, and other documents as needed
• Handle expense reporting, invoicing, and vendor communications
• Serve as a primary point of contact for internal and external stakeholders
• Maintain confidentiality and ensure seamless daily operations

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Comfortable using Google Workspace (Docs, Sheets, Calendar, Gmail)
• Understanding and background using Apple products and platforms
• Experience with virtual meeting platforms (Zoom, Teams)
• Familiarity with task/project management tools (Asana, Trello, or similar)
• Ability to manage cloud-based filing systems and shared drives

• Highly organized, detail-oriented, and self-motivated
• Must be able to stand and sit for periods of time, bend, reach, climb stairs, and carry items
• Strong problem-solving and multitasking abilities
• Professional and polished demeanor with excellent written and verbal communication skills
• Experience supporting C-level executives in both personal and professional capacities
• Valid driver's license and personal vehicle
• Must be comfortable around dogs and pets

Job

Contact:
Tom Yengo