US_Executive Assistant III

Job Title: Executive Assistant III Location: Cambridge, MA 02142 (HYBRID - 2 days per week onsite ) Duration: 06+ months (possible extension) Shift Timing: 1st shift, Monday Friday
Pay Rate: $40 per hour on W2.

Job description:
A minimum of 5 years of experience supporting multiple executives in fast-paced, high-visibility environments, preferably within life sciences, operations, or technical functions.

Hybrid position: available to be in person in the Cambridge office on days where external and critical meetings are held (typically 2 days per week but can be variable with some weeks requiring more in person presence, some no in person presence)

Education: Bachelor s degree or equivalent professional experience.

Responsibilities
Team Support

• Manage Department Leads complex calendars, prioritizing internal and external engagements to optimize effectiveness.
• Schedule internal and external project-related calls and meetings
• Manage in-person meetings with external parties
• Manage team meetings (non-project related) and organize team building activities
• Coordinate Conference registrations and assist with planning/scheduling conference related meetings when applicable.
• Process expense reports in compliance with company policies.
• Coordinate detailed domestic and international travel plans including flights, accommodations, and transportation.
• Office management, including supplies, and liaison with IT and facilities

Required Skills

• Demonstrated ability to collaborate across functions and work effectively with other Executive Assistants across
  *** to ensure alignment and consistency in scheduling, communications, and major events.
• Strong organizational skills with the ability to manage competing priorities and anticipate needs.
• Time management and problem solving
• Highly responsive to team s request/needs
• High level of discretion and ability to handle sensitive matters with integrity.
• Proficiency in Client Office Suite (Outlook, PowerPoint, Excel, Teams), and collaboration platforms such as SharePoint.
• Strong relationship-building skills to foster collaboration across diverse teams.