Administrative Coordinator

Administrative Coordinator – Up to $30 per hour The Academic Admin Coordinator will be the welcoming first point of contact for an academic program office, supporting students, faculty, staff, and visitors. This role manages daily office operations, coordinates events, and provides administrative support that contributes to the success of the program and its academic community.

• Serve as front desk contact and provide professional support to students, faculty, staff, and visitors
• Assist faculty with course preparation, coordination, and presentation materials
• Manage calendars, meetings, appointments, and travel logistics
• Process travel reports, reimbursements, purchases, and expense audits
• Coordinate program events and update faculty profile websites
• Oversee office operations, including kitchenette, copy room, storage, and room reservations

• Bachelor’s degree
• 3 years of experience in an office or administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills

• Prior experience working in higher education
• Familiarity with SAP or Concur systems
• Event coordination and scheduling
• Office operations management

Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran’s status, sexual orientation, or any other protected factor.