More jobs:
Executive and Personal Assistant
Job in
Cambridge, Middlesex County, Massachusetts, 02140, USA
Listed on 2026-01-07
Listing for:
Goodwin Recruiting
Full Time
position Listed on 2026-01-07
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
We are seeking a highly organized and proactive Executive Assistant to support a busy executive across both personal and professional responsibilities. This role requires exceptional discretion, strong communication skills, some travel (domestic and international), the ability to manage diverse tasks efficiently.
Executive and Personal Assistant Benefits:
- 100% funded Individual Health (80% funded for Dependents)
- Annual and ad hoc bonus structure
- Phone and international call reimbursement
- 15 Days paid Vacation Annually
- Closed All Federal Holidays
- 5 sick days, and 1 personal day
- Manage complex calendars, scheduling, and meeting coordination
- Arrange travel, accommodations, and detailed itineraries
- Assist with personal tasks such as appointments, errands, and household coordination
- Prepare reports, presentations, and other documents as needed
- Handle expense reporting, invoicing, and vendor communications
- Serve as a primary point of contact for internal and external stakeholders
- Maintain confidentiality and ensure seamless daily operations
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Comfortable using Google Workspace (Docs, Sheets, Calendar, Gmail)
- Understanding and background using Apple products and platforms
- Experience with virtual meeting platforms (Zoom, Teams)
- Familiarity with task/project management tools (Asana, Trello, or similar)
- Ability to manage cloud-based filing systems and shared drives
- Highly organized, detail-oriented, and self-motivated
- Must be able to stand and sit for periods of time, bend, reach, climb stairs, and carry items
- Strong problem-solving and multitasking abilities
- Professional and polished demeanor with excellent written and verbal communication skills
- Experience supporting C-level executives in both personal and professional capacities
- Valid driver's license and personal vehicle
- Must be comfortable around dogs and pets
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