Administrative Coordinator III; EMR, FOLK, HLIT, Medieval Studies

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The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth

C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest rangeof liberal arts and sciences disciplines. Together, the FAS seeksto foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation ofleaders through a transformative educational experience.

The Administrative Coordinator (AC) provides general administrative and operational support to the academic units, and may assist orlead departmental projects and initiatives under the guidance ofthe Manager of Administration (MOA). The AC also provides administrative and project support to the Chairs. Strong in-personpresence required.

• Provide general administrative support to the grouping and faculty in the grouping.
• Track and maintain departmental records within the administrative grouping.
• Coordinate faculty leave request process on an annual basis.
• Support departmental committees.
• Assist in unit personnel management and on-boarding; may train,assign and direct work for support staff, students, LHTs, andtemps. May serve as back-up time approver.
• May provide support, as needed, for departmental activities,such as coordinating research appointments, hosting seminars/visitors, managing the course catalog, and directing faculty to appropriate central services, if applicable.
• As needed, provide day-to-day support to the departments suchas ordering supplies, submitting expenses, and sorting mail.
• Demonstrated discretion when handling confidential department matters.
• May serve as a liaison to the centralized communications teamby gathering and coordinating unit-specific content, updates,calendars, contact information, and other materials needed tosupport timely and accurate communications.
• May perform other related duties as assigned, including space management and room scheduling activities, systems management and liaising with HUIT, and front office coverage if applicable.

• May coordinate and support a variety of department-wide eventsand/or meetings, working with central services if applicable.
• Under the general guidance of the MOA, serve as the lead administrator for grouping-level projects or programs.

• Supports the Chairs and/or other department leaders on multiple department/program-wide initiatives by scheduling meetings orevents, or helping with logistics.
• Drafts and distributes internal and external reports/communications on behalf of the Chairs, as needed (to internal and external constituents).
• May coordinates and leads preparations for multiple department faculty meetings, drafts meeting agendas and minutes.
• May perform other related duties as assigned.

• May be expected to work on campus up to 4 days per week.

• Minimum five years of administrative or customer support experience.