Arts and Humanities Divisional Administrative Coordinator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways,inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth

C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest rangeof liberal arts and sciences disciplines. Together, the FAS seeksto foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation ofleaders through a transformative educational experience.

The Division of Arts and Humanities seeks an organized, proactive, highly discreet, and experienced Administrative Coordinator III toprovide full-time administrative and executive support to the Deanand contribute to the effective operation of the Divisionaloffice. The Administrative Coordinator serves as a primary point of contact for the Dean, interacting with internal and external constituent sand coordinating a complex portfolio of decanal, scholarly, and external commitments.

The position manages the Dean's calendar and priorities, provides meeting and event support, assists with communications and correspondence, and develops effective systems for tracking deadlines, commitments, records, and follow-up activities. Working closely with the Director of Strategy and Programssupporting other senior Divisional leaders, this positionanticipates needs, independently resolves routine administrative issues, and helps ensure the smooth execution of the Dean's and Division's priorities.

• Provide comprehensive administrative and executive support tothe Dean.
• Serve as a primary point of contact for internal and external constituents seeking access to or information from the Dean.
• Manage a complex calendar encompassing decanalresponsibilities, scholarly activities, University commitments, and external engagements.
• Exercise sound judgment in prioritizing meeting requests and determining appropriate scheduling based on urgency, importance,preparation requirements, and the Dean's priorities.
• Coordinate schedules with other senior administrators and staff whose responsibilities intersect with the Dean's work.
• Meet regularly with the Dean to review upcoming commitments,priorities, deadlines, protected work time, and scheduling needs.
• Develop and maintain systems for tracking deadlines,commitments, follow-up items, invitations, and time-sensitiveresponsibilities.

• Assist with daily management and triage of the Dean's email,identifying urgent or time-sensitive messages, meeting requests,invitations, and matters requiring the Dean's attention.
• Draft and maintain templates for routine correspondence on theDean's behalf, reflecting the Dean's preferred tone and communication style.
• Handle confidential, sensitive, and private information with ahigh degree of discretion and tact.
• Assist with routine letters and communications for the Dean andother senior leaders in the Division.
• Update mailing and contact lists and assist with Divisionalwebsite content…