Office Admin

Office Admin

Job Number: 26175

Functional Area:

Administration

Department:
Technology Review

School Area:
Office of Executive Vice President

Pay Range Minimum: $27.50

Pay Range Maximum: $34.20

Employment Type:

Full-time (Hybrid)

Employment Category:
Non-Exempt

Visa Sponsorship Available:
No

Pay Grade: 5

OFFICE ADMIN, Technology Review, will manage the CEO's calendar, schedule appointments and meetings, coordinate travel arrangements and meeting locations, and assist with technology setup; complete travel reports in Concur, coordinate with Finance and MIT Travel, and manage Pro Card documentation and local expenses; process invoices and ensure timely payment to freelancers and artists working with the Editorial team; respond to employee inquiries, explain policies and procedures, assist visitors, and ensure questions and concerns are resolved;

coordinate new-hire onboarding, system access, HRIS data entry, office orientation, and welcome kits; support offboarding through exit interviews and equipment collection; assist with HR transactions, applicant tracking, timesheets, and reporting as needed; prepare and edit correspondence and documents, coordinate mailings, update websites when needed, and maintain accurate databases, spreadsheets, and records, including sensitive information; monitor and order office supplies, verify deliveries and invoices, manage vendors, and ensure purchases comply with budgets and purchasing policies;

collaborate with Finance to monitor expenditures and process purchases through Pro Card or purchase orders; provide administrative support for programs and projects, coordinate daily office operations, maintain filing systems and shared documents, manage emergency contact lists, and update office policies and procedures; and to perform other duties as assigned and provide guidance or task-specific feedback to other support staff when needed.

REQUIRED:
High school diploma or equivalent; a minimum of three years of administrative, office, or related experience; and strong organizational, communication, problem-solving, data management, financial administration, and multitasking skills.