Executive Assistant to CEO

Position: Executive Assistant to the CEO
Quaise Energy is unlocking Earth’s deep heat to deliver clean, reliable, baseload energy at scale – almost anywhere in the world. As both a technology innovator and project developer, Quaise builds and operates solutions that harness superhot geothermal energy far below the surface, enabling power generation that can rival the output of today’s most efficient fossil fuel and nuclear plants.

Leveraging millimeter wave drilling, developed after more than a decade of research at MIT, Quaise’s mission is to make superhot geothermal a backbone of the modern energy system, offering affordable, zero-carbon power and true energy independence for communities and nations everywhere.

The Executive Assistant to the CEO provides high-level administrative and operational support to the Chief Executive Officer, helping ensure the CEO’s time, communications, meetings, travel, and priorities are managed effectively in a fast-paced and highly confidential environment. This role serves as a trusted point of coordination between the CEO and members of the executive team, Board of Directors, investors, employees, partners, and other external stakeholders.

The Executive Assistant exercises sound judgment, discretion, organization, and initiative in managing competing priorities and anticipating the CEO’s administrative and logistical needs. The role coordinates information, materials, schedules, and follow-up required for effective executive decision-making while maintaining clear ownership of strategy, Board governance, investor relations, and functional decisions with the appropriate Company leaders.

Essential functions (Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.)Administrative Manage the CEO’s complex calendar, meeting priorities, appointments, and scheduling, exercising judgment to resolve conflicts, protect focus time, and align the CEO’s availability with the Company’s highest priorities.

Plan and manage domestic and international travel for the CEO, including itineraries, air and ground transportation, accommodations, meeting schedules, travel documentation, and real-time changes.

Prepare and reconcile CEO expenses and support executive administrative processes accurately, confidentially, and in accordance with Company policies.

Coordinate executive leadership meetings, CEO-sponsored meetings, and other leadership activities, including scheduling, agendas, materials, logistics, action items, and follow-up.

Handle highly confidential business, personnel, financial, Board, investor, transaction, and strategic information with exceptional discretion and sound judgment.

Performs other related duties as assigned.

Strategic Coordinate Board of Directors and investor-related meeting logistics, schedules, materials, communications, and follow-up in partnership with the CEO, Strategic Finance, Legal, and other responsible leaders, without assuming ownership of Board governance or investor-relations strategy.

Prepare, organize, and coordinate agendas, briefing materials, presentations, background information, and other materials required for CEO meetings and engagements, working with the appropriate functional owners to ensure content is complete and timely.

Track commitments, decisions, deadlines, and follow-up items arising from CEO and executive meetings and help ensure appropriate owners remain informed of required actions and timing.

Coordinate CEO communications, correspondence, meeting requests, and follow-up, ensuring timely and professional interaction with executives, employees, Board members, investors, partners, and other internal and external stakeholders.

Serve as a key liaison for the CEO, helping route requests, information, and…