WAWF Administrator

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation.

For more information about Draper, visit

The WAWF Administrator supports the administration and execution of Wide Area Workflow (WAWF) activities for government contracts. The WAWF Administrator is responsible for ensuring accurate, timely, and compliant submission and processing of electronic invoices, receiving reports, and related contract documentation within the WAWF system. The incumbent will work closely with contracts, finance, program management, and other functional organizations to ensure government deliverables and payment documentation are properly prepared, submitted, tracked, and resolved.

The WAWF Administrator supports the administration and execution of Wide Area Workflow (WAWF) activities for government contracts. The WAWF Administrator is responsible for ensuring accurate, timely, and compliant submission and processing of electronic invoices, receiving reports, and related contract documentation within the WAWF system. The incumbent will work closely with contracts, finance, program management, and other functional organizations to ensure government deliverables and payment documentation are properly prepared, submitted, tracked, and resolved.

• Administer and manage WAWF submission in accordance with contract requirements, and government procedures.
• Prepare, review, submit, and track WAWF invoices, receiving reports, and related documentation.
• Ensure WAWF submissions contain accurate contract, CLIN, shipment, deliverable, and acceptance information.
• Monitor submission status and coordinate resolution of rejected, returned, or delayed transactions.
• Maintain accurate records of WAWF transactions and supporting documentation
• Coordinate with contracts and finance to ensure invoicing aligns with contract requirements and authorized deliverables.
• Support timely processing of deliverables in accordance with contractual milestones.
• Identify discrepancies or issues that could impact invoice acceptance or payment and coordinate corrective action.
• Maintain awareness of changes to WAWF requirements, processes, and government guidance.
• Support audits and provide WAWF records and transaction history as required.
• Support the development and maintenance of internal WAWF procedures, work instructions, and reference materials as required.
• Provide training and guidance to internal personnel on WAWF submission requirements and processes.
• Ensure WAWF activities are performed in accordance with applicable company policies, contractual requirements, and government regulations.
• Provide guidance to internal personnel regarding WAWF and contractual data submission requirements.
• Support other functions as required.

• Experience administering or supporting WAWF/electronic invoicing for U.S. Government contracts.
• Understanding of government contracting, invoicing, receiving reports, and contract deliverables.
• Strong attention to detail and ability to identify discrepancies in contractual and financial documentation.
• Ability to manage multiple transactions, deadlines, and priorities.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency with…