Faculty Assistant

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways,inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth

C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest rangeof liberal arts and sciences disciplines. Together, the FAS seeksto foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation ofleaders through a transformative educational experience.

The Faculty Assistant (FA) provides administrative and operational support to faculty to enable effective teaching and research. TheFA serves as the primary point of contact for administrative matters and coordinates day-to-day activities. Strong in-person presence required.

• Manage calendars, travel, expenses, and daily administrative needs of faculty members
• Prepare correspondence, reports, and meeting materials
• Serve as primary administrative support for faculty activities(e.g., events, visitors, purchasing)
• Route faculty requests to proper functional partner, serving astheir main point-of-contact to functional partners and shared service centers.
• Provide support for faculty members directly related to their teaching and research portfolio
• Provide support for events led by faculty
• May be responsible for obtaining permissions and copyright registration
• Updates Canvas course materials when TFs are not available
• Submit faculty concur expense reports
• Assists designated faculty with the submission of corporate card receipts, required financial forms, and advises faculty of upcoming payment deadlines
• Uses multiple technical applications including word processing,database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications
• May perform other related duties as assigned, including sharing responsibility for general administrative coverage such as reception and event support.

This is a hybrid position with an expectation of working on campus three days per week. Exact schedule will be determined in conjunction with your manager and may adjust based on operational and/or business needs.

• Three years minimum of administrative or customer support experience

• Strong organizational and time management skills
• Ability to manage multiple priorities with accuracy and attention to detail
• Professional written and verbal communication skills
• Discretion and sound judgment
• Ability to work independently and escalates issues appropriately
• Stakeholder coordination
• Ability to directly support multiple faculty simultaneouslywith a customer-service orientation
• Familiarity with higher education, research administration, or academic operations preferred
• Ability to handle confidential information with discretion.
• Ability to work across teams and with a variety of projects and constituencies.
• Strong skills in Word, Excel and PowerPoint required.
  
  Experience with Canvas and Concur a plus