Executive Coordinator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways,inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth

C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest rangeof liberal arts and sciences disciplines. Together, the FAS seeksto foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation ofleaders through a transformative educational experience.

The Executive Coordinator serves as the primary point of contact for the Social Science’s Divisional Dean’s Office and provides high-level administrative and executive support for the Dean andtheir senior leadership team. The Executive Coordinator reports tothe Director of Strategy and Programs.

• Oversee and manage the day-to-day operation of the Division'smain office.
• Oversee the comprehensive planning, coordination, and execution of complex recurring meetings and events for the Divisional Office,including managing scheduling, logistics, stakeholder communications, and operational details to ensure seamless delivery.
• Serves as the primary point of contact for the Social Sciences Dean’s Office by greeting visitors and guests in a welcoming and professional manner, answering phones, and fielding general inquiries.
• Maintains up-to-date mailing and distribution lists and assists with the dissemination of information to internal and external stakeholders.
• Maintains the electronic filing system for general administrative records and materials.
• Maintains office equipment and supplies, including sharedprinters, photocopiers, and reception area, to ensure smoothday-to-day office operations.
• Coordinates visitor access and communicates with building management as needed.
• Performs on-campus administrative activities such as printing,preparing meeting spaces, organizing materials, receiving visitors,and supporting events.
• Develops, documents, and continuously improves administrative systems for tracking files, contacts, commitments, deadlines, andaction items.
• Orders supplies and other materials.
• Serves as the primary day-to-day liaison to the Office of Physical Resources and related service providers.
• Coordinates with IT and other central service providers toresolve administrative or technical issues.
• Maintains an organized and professional divisional office environment.
  
  Identifies operational challenges, recommends, and implements solutions to improve office operations.
  
  Develops and implements process improvements that strengthenworkflow, communication, and resource management.
• May manage contingent workers.

• Manages relationships and negotiates with vendors and service providers supporting office operations.
• Monitors vendor performance and ensures services meet officeexpectations and operational needs.

• Manages a complex calendar encompassing decanalresponsibilities, scholarly activities, University commitments, and external engagements. Proactively…