Undergraduate Program Coordinator II

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways,inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth

C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest rangeof liberal arts and sciences disciplines. Together, the FAS seeksto foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation ofleaders through a transformative educational experience.

Under the supervision of the Department Administrator/Executive Director, responsible for all logistics of an academic program within an administrative grouping (AG). Ensures the program has the support needed to deliver on its teaching mission and takes chief responsibility for coordinating tasks to support the seamless execution and operations of the program.

• Coordinate, and have direct responsibility for, an academic program within an Administrative Grouping, under the direction ofthe Chair DUS, and ADUS as appropriate
• Serve as the cluster’s Catalogue Coordinator, entering and scheduling new courses every semester and maintaining the catalogue on an ongoing basis.
• Organizes and implements administrative systems and procedures performing necessary support duties
• Serves as principal administrative contact and liaison with departmental or program constituents, other universities or with government agencies; principal source of information on established unit/project/program policies and advises faculty, students orstaff on regulations and policies
• Prepare, maintain, and submit program academic records (such ascourse, student, or degree records)
• Keeps current on trends, compliance issues, regulations and guidelines regarding subject matter; advises appropriate community members accordingly
• Executes departmental events related to Undergraduate students:
  
  Negotiates with hotels, caterers and vendors, makes recommendations for food and activities for participants, managing to apre-assigned event/function budget; assigns and coordinates,classroom, AV and other facilities on behalf of program
• Gathers and maintains data for and assists in preparing reports, often using a variety of computer software; prepare statistics and reports on program participation, marketing responses, budget, and evaluations
• Oversees work of support staff, students and/or casuals;trains, schedules and distributes work to students, casuals, andnon-overtime-eligible employees)
• May research issues related to policy development and recommend possible new or revised policy statement; may recommend a possible implementation plan
• May serve as IT point person for department; may serve asliaison to the centralized communication team by gathering and coordinating program-specific content, updates, etc. for the website.
• Other duties as assigned by supervisor, including but not limited to managing office supplies.

May be expected to work on campus up to 4 days per week.

Minimum five years of administrative or…