Events Coordinator

Mount Auburn Cemetery is a National Historic Landmark and a vibrant cultural landscape that combines the beauty of nature, art, and remembrance. Our mission is to inspire all who visit, commemorate, and honor the lives of those we have lost while fostering engagement through educational programming, public events, and meaningful experiences.

Mount Auburn Cemetery seeks a highly organized, self-motivated, and collaborative Events Coordinator This role will support the planning and execution of Public Events
, Private Events
, and Advancement Events
, and serve as a key team player reporting to the Director of Events this position plays a critical role in delivering exceptional event experiences across the organization.

• Plan, manage, and execute logistics for public, private, and advancement events both as part of a team and individually.
• Develop and support the planning of new public programs, workshops, lectures, tours, and seasonal events from concept through execution.
• Manage public event series throughout the full event lifecycle, including initial planning, budgeting, registration and ticketing, staffing, vendor coordination, marketing, day-of execution, and post-event follow-up.
• Oversee event timelines, vendor coordination, on-site execution, run of shows, event communications, budget, and event scripts.
• Contribute creative ideas, feedback, and problem-solving solutions to enhance event experiences. Ensure seamless day-of operations, including setup, guest services, and post-event debriefing.
• Manage event registration and ticketing processes, including ticket setup, pricing, capacity, registration communications, and attendee management.
• Manage event site logistics, including space planning, setup and breakdown, parking, accessibility, signage, equipment, furniture, weather contingencies, and site transitions.
• Assist with site walks and develop event-specific operational plans to ensure spaces are appropriately prepared for each program.
• Coordinate with Operations, Horticulture, Visitor Services, Facilities, and other departments to address event-related site and operational needs.
• Identify opportunities to expand and improve event programming based on audience feedback, attendance, and organizational priorities.
• Coordinate multiple simultaneous events and competing priorities while ensuring organizational needs and guest experience are maintained.
• Own the creation and updating of event materials that support training, operations, and standardizing processes and procedures.
• Act as a major contributor on the Lead Solstice Team and support heavily in the planning and execution of this signature event.

• Provide high-level administrative support: manage calendars, coordinate meetings, prepare agendas, and take accurate meeting notes.
• Offer strong support to the Events Team, taking initiative and ownership of key tasks including but not limited to management of Constant Contact and Eventbrite.

• Maintain clear, consistent, and professional communication with internal teams, vendors, donors, and community partners.
• Foster strong cross-departmental collaboration to ensure alignment and smooth execution of events.
• Represent Mount Auburn with poise, clarity, and attentiveness in all interactions.

• Assist in the creation of promotional content and basic graphic design for event-related marketing.
• Partner with the Communications and Advancement…