Financial Analyst

• Salary Grade: 055
• FLSA Status:
  Non-exempt

By working at Harvard University,you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Financial Administration (FAD) is dedicated to advancing Harvard University’s teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with university and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University.

More about FAD:
Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change.
Within our own community, we aspire to:

• Engage with respect, honesty, and integrity
• Cultivate equity, diversity, inclusion, and belonging
• Welcome innovation, collaboration, and flexibility
• Enjoy our work, grow professionally, and aim for the extraordinary

The Office for Sponsored Programs is a department within Harvard University’s Financial Administration (FAD) that is focused on providing high-quality administrative and financial assistance to faculty and other University affiliates performing sponsored research. OSP works with researchers and schools across Harvard to help obtain and negotiate awards from sponsoring agencies, assist with grant proposal preparation, ensure compliance with federal regulations and University policies, provide financial support including financial reporting and billing and collection services, assist with audits, and promote knowledge of sponsored research administration throughout the University research community through training and other educational programs.

The Financial Analyst I (FA I) supports the Research Finance Operations (RFO) Team in the Office for Sponsored Programs (OSP). The three core functions of this role are:

• Apply standard practices with the interpretation and recording of financial terms in the Grants Management Application Suite (GMAS)
• Prepare and submit a high volume of standardized invoices and reports to sponsors
• Monitor and facilitate the collection of outstanding accounts receivable. This role requires the ability to balance accuracy with working in a high-volume, deadline-driven environment.

The FA I is responsible for reviewing sponsored agreements for any terms related to payment and financial reporting and for setting up the schedule of invoices, financial reports (financial deliverables), and other related data in GMAS.

The FA I is also responsible for completing standard invoices and standard financial reports as assigned each month using an automated process in GMAS. In doing so, the FA I may be required to work directly with sponsors, clients, and colleagues to ensure the sponsor requirements are met.

The FA I also performs the accounts receivable collection of any outstanding sponsored payments and coordinates collections efforts with sponsors and clients when necessary.

Approximately 35% effort is anticipated for scheduling, 35% for invoicing and financial reporting, 20% for accounts receivable collection, and 10% for project-based duties, which can include business process documentation, training initiatives, account reconciliation and closeout, ad hoc data analysis, and other special projects.
Job-Specific Responsibilities:

• Serves as a principal source of information for interpreting complex financial terms and conditions within sponsored agreements
• Accurately records financial deliverable schedules and related information in the sponsored system of record (GMAS)
• Produces timely and accurate…