Design and Construction Procurement Specialist

The Design & Construction Procurement Specialist provides administrative and procurement support that spans City construction projects and energy-efficient, sustainable procurements. The role also reviews change orders, maintains construction-in-progress records, and advances procurements aligned with the Municipal Facilities Improvement Plan and G.L. c.25A. Based in the Cambridge Purchasing Department and working under the direction of the Assistant Purchasing Agent for Design & Construction, the position administers house doctor and designer selection processes and manages advertising, bidding, contracting, and Division of Capital Asset Management and Maintenance (DCAMM) evaluation forms.

• The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
• Support all advertising, bidding, contracting, and administrative functions for the City’s construction procurements.
• Collaborate with on-call design consultant firms and administer the firm contracting process at the direction of the Assistant Purchasing Agent for Design & Construction.
• Collaborate with the project manager to keep plans on schedule and to assist with G.L. c. 25A procurements aimed at improving the energy efficiency of City facilities.
• Collaborate with Purchasing staff to develop policies and procedures governing the use of sustainable materials within the City’s procurement processes.
• Serve as primary support to the Assistant Purchasing Agent for Design and Construction, providing advertising, bidding, contract, and administrative support for the City's construction procurements.
• Administer the on-call design consultant firm and designer selection processes under the supervision of the Assistant Purchasing Agent for Design and Construction.
• Maintain and submit designer and construction evaluation forms as required by the DCAMM, and assist the Purchasing Agent in requesting contractor DCAMM files prior to contract award.
• Review and support the vetting of requests for change orders and contract amendments to ensure they are appropriate, well supported, and compliant with Massachusetts public bidding laws.
• Create and maintain Construction in Progress information as part of the City's asset management controls.
• Assist departments with energy-efficient procurements pursuant to G.L. c. 25A, specifically through work on the City's Municipal Facilities Improvement Plan.
• Collaborate with the Purchasing Agent to investigate and implement City purchasing policies to promote sustainable procurement practices.
• Work with the Office of Equity and Inclusion to provide required contractor information and track project status in the OEI MBE approval process.
• Perform related duties as required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A bachelor's degree is required.
• Experience with public-sector finance and purchasing protocols and procedures, including familiarity with Massachusetts construction bid laws and M.G.L. c. 25A procurement requirements.
• MCPPO designation, public-sector sustainable procurement experience, and experience with People Soft Financials are preferred.
• An equivalent combination of education, training, and experience may be considered. Knowledge, Skills, and Abilities:
• Demonstrated knowledge of Massachusetts public construction procurement requirements, including M.G.L. c. 149, c. 30/30B, designer selection requirements, and DCAMM policies and procedures.
• Familiarity with energy-efficient and sustainable procurement frameworks, including M.G.L. c. 25A, environmentally preferable purchasing standards, and life-cycle cost analysis.
• Strong interpersonal, written, and verbal communication skills, with the ability to work cooperatively with diverse agencies, groups, vendors, and stakeholders.
• Strong organizational, multitasking, proofreading, and detail-oriented skills.
• Skill in coordinating procurement processes, including drafting specifications, advertising, bid openings, evaluations, awards, and contract execution.
• Ability to review and analyze change orders, cost proposals, and contractor evaluations for accuracy, compliance, and fiscal impact.
• Proficiency with Microsoft Word, Excel,…