Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Location: Oakington

Administrator - Cambridge Office

An award-winning multidisciplinary construction consultancy with offices across the UK are now seeking Administrator to join our Cambridge office. The successful administrator will bring a positive, can-do attitude and take real pride in delivering high-quality support across the business.

This is a key position within the Practice, responsible for providing professional and efficient administrative assistance to multiple teams, while working in line with the company's values and objectives.

Administrator

- Key Responsibilities

The selected administrator will be responsible for:

Providing administrative support to three professional teams
Supporting other members of the admin team as required by the Office Manager
Managing Outlook calendars for Directors and Team Leads
Arranging meetings, preparing agendas, taking minutes, and managing actions
Ordering refreshments and lunch for client and staff meetings
Coordinating travel and accommodation, including site access arrangements
Completing audio and copy typing tasks when requested
Assisting with telephone and email enquiries for the Cambridge office
Providing reception support, including conference room allocation and preparation
Setting up new projects and archiving project information upon completion
Ensuring purchase orders are entered into the MIS and invoices correctly attached
Processing and circulating reports in line with internal standards
Supporting the issuing of fee quotes and inputting data into the CRM system
Assisting with bid submissions for new work
Supporting with specifications, certificates, and contract instructions
Producing tender analysis documentation
Preparing client invoicing in consultation with Team Leads
Providing monthly financial reports to Team Leads
Inputting contractor timesheets into the system
Assisting with marketing materials such as project profiles and CVsIn Return…

Salary: £28,000 - £30,000

Flexible working arrangements, hybrid working
25 days annual leave plus bank holidays, with additional leave over the festive period.
Competitive salary with regular market benchmarking and reviews.
Employer pension contribution.
Health cash plan.
Support for professional memberships and ongoing training.
Structured development, mentoring and internal coaching.
Family-friendly employment policies.
Cycle to Work scheme.
On-site parking at regional offices.
Season ticket loan where applicable.
Death in service cover.
Early finish incentives linked to company performance.
Paid volunteering leave (up to two days per year).
Health and mental wellbeing initiatives.
Employee referral programme.
Regular team and social events fully funded by the business.

If you are an administrator, considering your career opportunities please contact Megan Cole at Brandon James