Office and Administration Manager

Working pattern: 0.5 FTE (approx. 2.5 days/week). Core attendance Mon–Wed

CHARM Therapeutics is pioneering a new generation of menin inhibitors, designed to overcome the limitations of first-generation therapies and transform outcomes for patients with acute myeloid leukemia (AML). The UK/US team is focused on executing initial clinical trials at sites in Europe and the US through 2026 and 2027.

Own day-to-day office operations to enable a small, hybrid team (c.19 UK staff) to work effectively, whilst providing Executive support as needed.

• Primary contact for the office; ensure a smooth, safe, well-run office (cleaning, supplies, visitors, post, deliveries).
• Administer campus systems:
  Officely (fire register/“who’s in today”) and Campus Connected (visitor bookings).
• Manage Babraham Research Campus (BRC) relationships and helpdesk tickets;
• oversee planned maintenance calendar (e.g. Evolution/Reach). Occasional out of hours work maybe required for planned maintenance activities
• Vendor oversight (cleaning, plants, water/coffee) and small works; monitor spend vs budget.
• Space & utilisation: track desk/room usage; propose and organise light reconfigurations suitable for low occupancy.
• Maintain site collateral: access passes, visitor logs, meeting rooms, keys/card control.

• Coordinate office H&S activity and training with our external competent person.
• Act as first aid Appointed Person; maintain kits and incident logging; coordinate fire wardens and drills.
• Routine checks (weekly walk-throughs) and prompt escalation of hazards/repairs to BRC.
• Keep simple business‑continuity info for B900 (key contacts, outage procedures, muster point).

• Schedule and administer Board/Committee meetings.
• Support joiners/leavers for office elements (in coordination with IT/HR).
• Support other operations teams as needed (HR, IT, Finance).
• Oversee and liaise with our travel company; provide light diary/admin support to executives as required.
• Support the Executive team in the administration & diary management of adhoc strategic projects (e.g. conferences, due diligence).

• Arrange day-to-day office extras and key socials (lunches, Christmas and summer events) and gather supplier feedback as needed.
• Monitor waste/recycling and consumables.

This list is not exhaustive and is subject to change and periodic review. All employees are expected to be flexible with their duties and support business activities as and when needed.

Qualifications, core capabilities and experience:

• Proven experience running a small office and supporting senior stakeholders (UK/US) with high autonomy.
• Methodical, high attention to detail; confident with vendors, budgets and simple data tracking.
• Calm, service-oriented communicator; comfortable in a lean biotech setting.
• Able to work on-site in Cambridge (Babraham Research Campus) reliably Mon–Wed; flexible for occasional events.
• Collaborative, with the ability to problem solve with others both inside and outside of your discipline.
• Curious, open to learning new concepts and different perspectives
• IOSH, Emergency First Aid at Work, fire marshal trained (desirable)
• Experience in finance administration and invoice processing (desirable