EA, Executive Administrator, Business Support Coordinator

Location: Cambridgeshire

Business Support Assistant (EA / Administrative Support)

Up to £30k + benefits

18 months contract

part time 25 hours per week pro rata

Location:

Cambridge

Employment Type:

Full-Time

About the Role

We are seeking an enthusiastic, action-oriented, and highly organised Business Support Assistant to provide exceptional administrative and executive support to our team in Cambridge.

This role supports managers and their teams across a busy, fast-paced environment. You will need strong interpersonal skills, sound judgement, and the ability to handle confidential information while managing multiple priorities with ease.

Key Responsibilities

Calendar Management

Coordinate complex diaries across multiple time zones for managers and team members.
Anticipate scheduling needs and resolve conflicts proactively.

Travel & Expenses

Arrange domestic and international travel.
Manage expense submissions and tracking for senior staff.

Event & Meeting Coordination

Plan and deliver internal meetings, workshops, off-sites, social events, and staff celebrations.

Responsibilities include:

Booking venues and meeting rooms
Managing invitations and RSVPs
Coordinating catering
Supporting agenda preparation
Taking and distributing meeting minutes
Following up on action items
Preparing event and meeting materials

Team Mailing Lists

Maintain distribution lists and ensure timely updates for all teams.

Visitor & Lecture Support

Organise logistics for visitors, guest speakers, and lectures before, during, and after their arrival.

Policy & Process Compliance

Ensure adherence to administrative policies, processes, and compliance requirements.

Cover Support

Provide administrative cover and support for other team members as needed.

Cross-Team and Cross-Site Collaboration

Support the planning and delivery of wider business events across Cambridge.
Work closely with administrative and support staff across sites to ensure consistent processes and a seamless experience.

Skills & Competencies

Proactive self-starter with the ability to anticipate needs and take ownership.
Strong written and verbal communication skills.
Ability to handle confidential information with professionalism and discretion.
High attention to detail with excellent problem-solving abilities.
Calm, organised, and focused under pressure.
Approachable, collaborative, and solutions-oriented.
Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel) and Microsoft Teams.

Experience

Minimum 1 year of experience in an administrative, executive assistant, business support, or customer service role within a dynamic, fast-paced environment