Executive Associate

Job Summary

As the Executive Associate, you will provide administrative, operational and coordination support to the Chief of Staff, helping to maximise the effectiveness of the CEO, US President and wider Executive Team. As Cyted enters an exciting phase of growth – accelerating commercialisation in the US while delivering our biggest year yet in the UK – you will play a key role in helping the business operate efficiently and effectively across both markets.

You will coordinate schedules, meetings, travel, communications and day-to-day executive operations internationally, ensuring leaders are focused on the highest-value activities and that key priorities continue to move forward at pace.

You will be based a minimum of 3 days a week at Cyted's Office, 149 Cherry Hinton Road, Cambridge, United Kingdom, CB1 7BX
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• Support the Chief of Staff in coordinating the schedules, priorities and activities of the CEO, US President and wider leadership team.
• Manage complex calendars across UK and US time zones, coordinate internal and external meetings, prepare agendas and briefing materials, and track key actions and follow-ups.
• Coordinate travel, itineraries, expenses and meeting logistics, ensuring leaders are well prepared and executive operations run smoothly and efficiently.

• Help coordinate leadership meetings, company events, offsites and other business activities, ensuring plans are delivered smoothly and effectively.
• Support internal communications and the timely sharing of key information across teams, helping to maintain alignment and momentum.
• Build strong working relationships across the business and act as a trusted point of coordination, working collaboratively with colleagues in both the UK and US to keep priorities organised and on track.

• Maintain accurate records, documents and administrative systems.
• Support onboarding and administrative activities for new starters, where required.
• Help identify opportunities to improve administrative processes and ways of working, supporting the Chief of Staff with implementation.
• Resolve day-to-day administrative issues and ensure tasks are completed efficiently and to a high standard.
• Support office management activities including coordinating facilities, supplies, and workplace services to ensure the smooth and efficient running of the office environment.
• Provide flexible support across the business as priorities and processes evolve within a growing organisation.

• Previous experience in an administrative, executive support, coordination or business support role, ideally within a growing SME.
• Experience supporting senior stakeholders, including calendar management, meeting coordination, travel, expenses and general business administration.
• Experience working across teams and functions in a fast-paced environment, balancing multiple priorities effectively; experience in a scaling organisation is desirable.

• Excellent organisational, prioritisation and communication skills, with strong attention to detail and accuracy.
• Ability to manage competing demands, work independently and take ownership of responsibilities.
• Confident using workplace technology, including AI tools, and able to learn new systems quickly.

• Dependable, proactive and adaptable, with a strong sense of ownership and accountability.
• Comfortable operating in a growing organisation where priorities, processes and ways of working continue to evolve.
• Collaborative, positive and solutions-oriented, with a hands‑on approach to improving efficiency, solving problems and supporting colleagues to deliver high-quality outcomes.

• 25 days holiday + public holidays with the ability to purchase up to 5 additional days
• Matched pension contributions up to 7%
• Company paid private health insurance with access to wellbeing and fitness discounts, including dental, optical and audiological cover
• Paid 4 week sabbatical after 4 years of service
• Company paid income protection of 75% base salary following a 13 week deferred period and company paid life insurance of 4x basic salary
• Regular team socials, Winter & Summer parties, and an annual Team Day
• Electric Vehicle and Cycle to Work Schemes through salary sacrifice

Cyted is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.