Executive Assistant to Bursar & Senior Tutor

Executive Assistant to the Bursar & Senior Tutor

• Contract Type:
  Permanent, Full Time (36.5 hours per week, Monday to Friday)
• Location:
  
  Cambridge, St Edmund's College

Are you an experienced PA or EA looking for your next challenge?

StEdmund's College, one of the 31 Colleges within the University of Cambridge, is seeking a highly organised and proactive Executive Assistant to support both the Bursar and the Senior Tutor.

The Executive Assistant to the Bursar & Senior Tutor is a pivotal role at the heart of College operations. As the first point of contact for two senior leaders, you will need exceptional interpersonal skills, sound judgement, and the ability to manage a varied and fast‑paced workload with confidence and discretion.

As an Executive Assistant to the Bursar and Senior Tutor you will provide high‑quality executive support, coordinate complex diaries, prepare papers and briefings, and help ensure the smooth running of key College activities. If you thrive in a role where no two days are the same and enjoy building strong, professional relationships, we would love to hear from you.

The working pattern for this role is 36.5 hours per week, Monday to Friday. Please note that, due to the nature of the position, it is fully on‑site.

• Provide proactive executive support to Senior College Officers, acting as a first point of contact on their behalf and helping manage diaries, inboxes, priorities, scheduling and follow‑up in a busy and fast‑moving environment.
• Prioritise incoming correspondence and bring urgent, sensitive or important matters to the attention of the relevant College Officer.

• Draft high‑quality emails, letters, invitations, papers, agendas, briefing notes and other written material following discussion or direction, producing clear first drafts for review and development.
• Handle correspondence and enquiries professionally, using tact, discretion and sound judgement.
• Where appropriate, prepare or send replies on behalf of senior colleagues, ensuring communications are timely, accurate and professionally presented.

• Support meetings through effective administration, preparation of papers and agendas, accurate note‑taking, and clear synthesis of decisions and follow‑up actions.
• Support internal and external committees as required.

• Successfully manage enquiries and requests from internal and external stakeholders, building effective relationships across teams and responding sensitively and diplomatically to a wide range of needs, including matters that may be confidential, complex.
• Support hospitality and event arrangements on behalf of Senior College Officers, including liaising with Catering and other teams to coordinate refreshments, lunches, dinners, meetings and wider College functions, and helping host events where required.

• Maintain accurate and compliant records and administrative systems and actively support process improvements.
• Handle confidential student, staff and governance information.
• Support expenses and invoice processing in liaison with the Finance team and make travel arrangements where needed.
• Work flexibly across the wider team, deputise for colleagues during periods of leave or high demand, and provide occasional out‑of‑hours support where required.

More information about the role can be found in the attached job description

• Experience of providing high‑level administrative or executive support in a complex and fast‑paced environment.
• Experience of managing competing priorities and supporting senior colleagues with…