Contracts and Proposals Specialist

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Job title:

Contracts and Proposals Specialist

Department:
Commercial Operations

Reporting to:
Director of Commercial Operations

Location:

Hybrid / Remote (ideally based in our Bottisham office for 2 days per week)

Contract:

Fixed Term Contract (FTC)

Contract Duration: 12-month contract

Working pattern:
Full time, 37.5 hours per week (Monday to Friday)

Salary:
From £45,000 to £50,000 per annum, depending on experience.

We are looking for a Contracts and Proposals Specialist to join our busy and fast-paced team. This is a varied and pivotal role within the business, central to driving sales opportunities through the proposals process and ensuring high-quality contractual agreements with our clients and partners. Collaborating with diverse teams across the business including sales, scientific, marketing, operational, and legal colleagues, you will play a key role in preparing compelling proposals, managing contracts, and supporting responses to requests for information (RFIs).

Key Responsibilities

• Drive the development of clinical trial proposals and budgets, transforming complex requirements into clear, compelling submissions to sponsors that position our solutions to win business.
• Collaborate with sales leads and cross-functional teams to understand individual client requirements and deliver proposals that are both technically accurate and commercially persuasive.
• Lead and contribute to strategy and deal review meetings, providing insight and recommendations that influence business decisions.
• Represent the team in client calls regarding proposals, budgets, and RFIs, ensuring our solutions meet sponsor expectations.
• Maintain accurate, accessible, and up-to-date proposal, contract, and RFI information in CRM and other systems, enabling the team to operate efficiently and strategically.
• Identify opportunities to streamline processes, enhance quality, and improve the speed and effectiveness of the proposals workflow.

• Draft, review, and finalise start-up agreements (SUA) and statements of work (SOW) that protect the business while enabling successful client partnerships.
• Collaborate with Operations, Project Management, Legal, Finance, and leadership to negotiate and finalise contracts ensuring alignment with organisational policies and approval matrices.
• Ensure contract terms and budgets align with project objectives and compliance requirements, enabling efficient project execution and client satisfaction.

• Review and coordinate the preparation of technically accurate and commercially compelling RFI responses.
• Engage subject matter experts across the business to ensure high-quality responses that reflect both scientific credibility and business value.
• Track and manage RFI submissions to maximise impact, responsiveness, and client engagement.

We are seeking a proactive, organised, and commercially minded professional who thrives in a fast-paced environment. The ideal candidate will:

• Bring experience in contracts, proposals, or business operations within clinical research, biotech, medtech, or related scientific/technical sectors, with a proven ability to perform in a dynamic, cross-functional environment.
• Demonstrate strong experience in contract development, proposal development, and budgeting, producing high-quality, accurate, and commercially compelling outputs that drive business growth.
• Possess a strong understanding of commercial and financial principles, and the ability to ensure proposals and contracts align with project objectives and company strategy.
• Be highly proficient in Microsoft…