Assistant School Business Manager

Location: Cottenham

# Assistant School Business Manager## About the role
** We are seeking a talented, energetic and resourceful Assistant School Business Manager with a proven track record in Health & Safety, First Aid administration, Finance support, HR Administration and Procurement.
The successful candidate will need to have a ‘can do’ attitude, be able to assist with the smooth running of the school by working alongside our School Business Manager to ensure effective and efficient co-ordination of the school’s HR & Payroll, Finance and Procurement functions, and act as the school’s Health & Safety Co-ordinator, Fire Officer and First Aid Lead.
Ø  Ø  Ø  Ø      If so, we’d love to hear from you.
Cottenham Primary School is committed to safeguarding and promoting the welfare of children and expect all staff and volunteers to share this commitment.**|  || --- || ASSISTANT SCHOOL BUSINESS MANAGER – FINANCE, HR and HEALTH & SAFETY    Cottenham Primary School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment      MAIN PURPOSE OF THE JOB    To support the school, its pupils, Headteacher and Governing Body by making an active contribution to the day-to-day Finance, HR, Health & Safety and Procurement functions of the school and take a lead role and oversee an effective first aid provision within the school.
ACCOUNTABLE TO     School Business Manager     AREAS OF RESPONSIBILITY     Finance:
1. Ensure invoices are accurately raised and paid in a timely manner as per financial procedures. Ensure the timely preparation of invoices for fees due to the school, eg. for lettings.
2. Locating, collating, analysing and presenting basic numerical information, as required     
3. Respond, file, distribute or escalate all the emails through the fi email address     
4. Initiate BACS payments in accordance with school financial regulations       Procurement:
1. In conjunction with the Office Manager, review and agree premises service level agreements     
2. Effective management and deployment of the school’s administration budget, procuring office equipment and services and observing best value     
3. Assist the School Business Manager in procurement, ensuring that the school achieves value for money, and adheres to policies and procedures relating to purchase of goods and services     Personnel:
1. Assist the School Business Manager with all personnel administration tasks within the school, maintaining accurate personnel and payroll records via the EPM Portal and ensuring effective security of both manual and computerised data     
2. Process supply time sheets & overtime claims     
3. Record and monitor all staff absences, reporting any concerns to the School Business Manager, maintaining up to date records on the EPM Portal     
4. Responsible for the completion and submission of the annual workforce census, ensuring accurate recording of staff and their roles, teacher qualifications, staff ethnicity and all sickness absences     
5. Prepare recruitment material for all posts, place advertisements and ensure the administrative task associated with interviews are completed for example copying application forms for short-listing and interviewing panels, informing candidates of interview arrangements     
6. Ensure that new personnel are onboarded & inducted effectively, co-ordinating training as necessary     
7. Ensure confidentiality of information is maintained     
8. Keep record of and book all CPD for the school.
9. Chase up on outstanding online training and periodically prepare a report of all outstanding training to the SLT.
Health & Safety:
1. Act as the school’s Health & Safety Co-ordinator and Fire Officer     
2. Plan, instigate and maintain records of fire practices and alarm tests     
3. Ensure the school’s written Health & Safety Policy is clearly communicated and available to all personnel     
4. Ensure the Health & Safety Policy is implemented at all times, put into practice and is subject to review and assessment at regular intervals or as situations change     
5. Enable regular consultation with people on Health & Safety issues     
6. Ensure systems are in place…