HR & Facilities Administrator

Camden Town, United Kingdom | Posted on 26/06/2024

We are seeking a highly organised and detail-oriented individual who will be responsible for a wide range of HR and Administrative tasks, whilst ensuring smooth operations within the organisation.

• Input data into the HR database, ensuring records are up to date at all times.
• Manage the time management system – maintaining and adjusting records to ensure production of accurate and timely information.
• Issue paperwork in relation to the absence management procedure, monitoring and reporting on completion as required.
• Assist in the administration of the recruitment service, ensuring all actions on the HR starter process have been completed and organising inductions for all new staff.
• Work with colleagues to ensure all leaver actions are completed.
• Assist in the organisation of training activities, including drafting timetable for group sessions, liaising with training providers as needed.
• Issue contracts and job offers.
• Send out induction letters and keep managers and departments up to speed.
• Deal with absences and sickness.
• Ensure accurate HR wages information is prepared monthly for handover to accounts.
• Cover the HR inbox (Hello Inbox).
• Take notes in disciplinary and grievance hearings.

• Handle day-to-day operations efficiently, ensuring a smooth and efficient environment.
• Support IT-related tasks.
• Support with company meetings and events coordination.
• Support management of subcontractors and suppliers.
• Filing and ad‑hoc duties.
• Fleet management.
• Produce weekly, monthly, and ad‑hoc reports as required.

• 6 months to 1 year of HR experience.
• Ability to work with volume and in a fast-paced environment.
• Good Excel and work skills, as well as professional email etiquette.
• High level of attention to detail and accurate data entry skills.
• Promotes strict confidentiality within the department.
• Spanish is a must.
• Health insurance.
• Annual leave – 22 days + bank holidays + 2 floating days.
• Company pension.
• Employee recognition scheme.
• Career progression opportunities – create your future with us.
• Flexible working arrangements.

If you would like to be part of a growing family business, please apply now!