Part-Time Office Manager​/Operations Coordinator

Tag Mix is a fast-growing live music technology company working with major venues, festivals, and promoters around the world. Our platform enables professional-quality audio to be synchronised with video captured at live events, dramatically improving the quality of social media content produced at concerts and festivals.

We are looking for a highly organised and dependable Part-Time Office Manager to support the leadership team and coordinate the operational side of the business.

This role focuses on administration, coordination, reporting, and organisational systems
, ensuring internal workflows run smoothly as Tag Mix continues to scale internationally.

The position is part-time (approx.9:30am–2:30pm, Monday–Friday
) and suited to someone who enjoys creating order, managing logistics, and supporting a small, fast-moving team.

• Coordinate day-to-day administrative operations of a small international team
• Maintain organisational systems, documentation, and internal processes
• Help implement and maintain operational manuals and training documentation
• Support hardware coordination between management, contractors, and event staff

• Coordinate pre-event planning with internal stakeholders and on-the-ground operators
• Ensure production requirements are gathered, documented, and confirmed (e.g., connectivity, rack space, access, schedules, contacts)
• Assign and coordinate with operators for upcoming events and deployments
• Book and manage operator travel and accommodation within agreed budgets
• Maintain and update a forward schedule of deployments, staffing, and logistics requirements

• Ensure post-event reports are submitted after every Tag Mix deployment
• Track operational feedback from venues and festivals
• Organise reports into structured client folders and internal documentation
• Maintain records and gather examples of operational outcomes and key client feedback

• Coordinate seasonal team training sessions
• Manage scheduling and logistics for training days and team meetings
• Maintain staff training documentation and operational guidelines
• Help ensure all team members follow reporting and operational procedures

• Manage calendars and scheduling for senior management
• Book travel arrangements including flights, accommodation, and logistics
• Prepare meeting documents and briefing materials when required
• Organise information needed ahead of key meetings or client calls
• Compile company expense records and receipts
• Organise expense submissions from staff and contractors
• Prepare financial records for the company accountant
• Prepare, issue, and track client invoices (including PO tracking and follow-up on overdue invoices)

• Coordinate communication between team members, contractors, and management
• Follow up on outstanding tasks and ensure internal deadlines are met
• Maintain professional communication across the organisation

• Minimum 2 years’ experience in office management, administration, or operational project management
• Strong organisational and administrative skills
• Excellent attention to detail
• Ability to manage multiple tasks and deadlines
• Professional communication skills (written and verbal)
• Experience managing calendars, travel, and scheduling
• Strong spreadsheet and document management skills
• Experience coordinating remote or distributed teams
• Experience supporting small businesses or startups
• Spanish language skills (useful but not required)

• Naturally organised and reliable
• Calm, practical, and solutions-focused
• Professional and discreet
• Comfortable working independently
• Supportive and collaborative with a small team
• Motivated by helping a growing company operate more efficiently

This role is ideal for someone who enjoys creating structure and keeping things running smoothly behind the scenes.

• Part-time role
• Approx.
  9:30am–2:30pm, Monday to Friday
• Office-based in Camden, London

Optional: if you want any WFH at all, state it explicitly, e.g. “1 day per week from home after probation.” If you don’t, don’t hint at it.

• Approximately £22,500 per year
  , depending on experience

Applicants will be asked to complete a short questionnaire as part of the application process. References from previous employers will be required and will be checked.