Project & Operations Coordinator

Position: Project & Operations Coordinator
Location: Camden Area

Project & Operations Coordinator / London / £35,000 & Great Benefits

Are you a Project and Operations Coordinator with experience in either Construction or Fit-out? Are you looking to join a Fast-Moving Project Delivery Team? Then this could be the role for you!

Five at Heart Ltd is now looking for a proactive and highly organised Project & Operations Coordinator to help drive the successful delivery of exciting construction projects across the UK. The successful candidate will work closely with the Head of Delivery, and you’ll play a key role in keeping projects organised, suppliers coordinated, documentation accurate, and operations running smoothly from start to finish.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment, thrives on problem solving, and wants to grow within a purposeful and collaborative business.

What’s in it for you?

A starting salary of £35,000 per year
The company offers a 4% pension contribution through Smart Pension.
Monday to Friday, 9:00am–5:00pm.
28 days holiday per year, inclusive of bank holidays.

Key Responsibilities of the Project & Operations Coordinator role:

Supporting the coordination of multiple live projects across the UK
Managing project documentation, trackers, schedules and technical submissions
Logging, tracking and following up on RFIs between design teams, clients and contractors
Raising and tracking purchase orders through the ERP system
Coordinating supplier orders, deliveries and site logistics, including booking haulage/transport for collections and deliveries
Coordinating material and finish sample requests, approvals and dispatch
Reconciling supplier invoices against purchase orders and supporting month-end payment runs
Maintaining accurate project, procurement and compliance records, including supplier accreditations, SSIP and insurance documentation
Tracking international shipments and order configurations with overseas suppliers
Supporting communication between office teams, site teams, suppliers and clients
Scheduling site visits and internal/client meetings
Assisting with RAMS, handover packs and general project administration

Skills & Experience Required:

Experience in project coordination, operations, or administration
Construction, fit-out, or project delivery experience would be an advantage
Highly organised with strong attention to detail
Has previously used ERP systems, Google Workspace, and Microsoft Office to a high standard
Experience managing purchase orders or procurement administration
Strong communication skills and a collaborative approach
Able to manage multiple priorities in a fast-paced environment
Why Join Five at Heart?

At Five at Heart, you’ll join a passionate and energetic team delivering premium End of Trip projects alongside prominent contractors, architects, and developers across the UK.

You’ll have the opportunity to take real ownership, gain exposure to exciting commercial projects, and grow within a supportive business that values accountability, curiosity, and a can-do attitude.

What’s Next?

If you have the enthusiasm and skillset to hit the ground running in this Project & Operations Coordinator position, we would love to hear from you. APPLY NOW for immediate consideration