Project Coordinator, Rutgers-Camden

Reporting to the Senior Associate Vice President (SAVP), Development and Alumni Engagement, Rutgers University – Camden, the Project Coordinator supports a wide range of special projects, initiatives, and strategic priorities. The coordinator will collaborate with the SAVP to represent the interests and priorities of Rutgers University Foundation through effective communication, planning, coordination, and execution of tasks.

• Serve as a key liaison between the SAVP and Rutgers University – Camden Development and Alumni Engagement team members.
• Support the SAVP when they are unavailable by fielding queries from Advancement team members by sharing key updates and disseminating timely information with SAVPs guidance.
• Build and develop strong relationships across the institution, interface with key internal stakeholders on behalf of the SAVP and the RU-C Development and Alumni Engagement team, including key members of the administrative teams in the office of the Chancellor, Deans, etc.
• Support the SAVP and the Development and Alumni Engagement, Rutgers University – Camden team, at meetings, events, and with key initiatives as needed.
• Provide administrative support to the SAVP, which includes scheduling meetings and managing meeting notes and next steps, identifying, creating, and supplying relevant meeting materials, data entry, basic research, preparing briefings, and other administrative duties as needed.
• Offer donor portfolio support to the SAVP, which may include interacting with donors and prospects on behalf of the SAVP to coordinate meetings, arrange visits to campus, under the guidance of the SAVP.
• Maintain and disseminate departmental materials in advance of or following meetings, or around key programs and initiatives.
• Assist with identifying, preparing, and disseminating reports as needed, and help analyze data from the Foundation database.
• Assist with communications on behalf of the SAVP to RU-C campus and Foundation colleagues, including calendar holds for events, program information, and invitations, etc.
• Submit check requisitions, transmittal forms, expense reports, credit card reconciliations for the SAVP, and other team members. Understand the nuances of the departmental budget and assist the SAVP in tracking and anticipating spending for events.
• Approve timesheets and maintain/record time-off for employees.
• Complete work and duties with a high level of confidentiality, professionalism, and independence.
• Other duties as assigned.

• Work on straight forward projects which have a distinct beginning and end date
• Complete tasks assigned by lead and/or manager
• Shift to owning components of projects and programs
• Ability to positivity influence/advance ideas across levels/departments
• Provide positive customer service with a solution-oriented mindset

• Create set guidelines/timeline for the department/project which is provided by lead and/or manager
• Suggest process improvements to optimize outcomes
• Communicate actively with all partners and colleagues to accomplish the goals of the project

• Balance multiple responsibilities which might be predominantly administrative at the onset
• Follow set guidelines for projects/initiatives and begin to shift to more complex projects by owning components
• Begin to assume operational tasks across the department

• Execute strategy and move in the direction of planning/ownership of project/program elements
• Contribute to complex projects/programs as part of an overall strategy
• Align to the strategy in service of internal and external partners
• Develop and submit budgets and other collateral materials as needed to support the project

Bachelor's degree and/or 1+ years of professional experience in fundraising, alumni relations, non-profit organizations, event planning, higher education, or related fields.

This position requires clarity of focus while juggling complex projects or deadlines with little physical effort. Will work evenings, weekends, or odd hours to meet organizational commitments. Typical working conditions with an absence of disagreeable elements. This…