Administrative Coordinator

The mission of BAYADA Education is to help bring More Great Nursesinto the world through a revolutionary approach to nursing education. We have forged meaningful partnerships with fellow industry leaders and innovators who share our vision of solving the nursing shortage. Our first partnership — with Thomas Edison State University (TESU) and Cooper University Health Care (Cooper) — combines the power of a leading academic health care system and an innovative public university.

The result is a revolutionary partnership designed to provide a transformative, hands-on experience for future nurses. Together, we operate an accelerated BSN program with clinical experiences at Cooper (The TESU Accelerated BSN BAYADA Scholars Track at Cooper). As we grow the BAYADA Scholars Track at Cooper, we are looking for an Administrative Coordinator to support our operations.

Position Description:

The Administrative Coordinator is responsible for managing administrative processes (such as clinical compliance for new students and team members, inventory management of supplies, and event planning) to support the operations of the program. The Administrative Coordinator collaborates closely with internal teams, students, and external partners to ensure that staff can effectively enroll and support students. This is a full-time position.

Responsibility/Functions:

• Manage all areas of student recruitment for the BAYADA Scholars Track at Cooper
• Support planning and logistics for online and in-person events, such as info sessions, orientation, and receptions.
• Manage clinical compliance process and administrative onboarding tasks for new students, instructors, and employees.
• Manage inventory for office and lab supplies.
• Take inbound phone calls and greet visitors.
• Support scheduling for clinical and lab sessions.
• Support process improvement as the team and program grows.
• Function as an active team member to achieve identified program goals.
• Other duties as assigned.

Qualifications & Requirements:

• Passionate about finding and educating More Great Nurses
• Minimum of 1-2 years of administrative or clerical experience, ideally in higher education or health care settings
• Associate’s or Bachelor’s degree preferred
• Proficiency in Microsoft Office Suite (e.g., Outlook) and basic database management
• Familiarity with student learning and information systems (e.g., Moodle) preferred
• Highly organized individual with strong attention to detail.
• Experience managing detailed processes (such as inventory management or onboarding)
• Strong multitasking, prioritization, and time-management skills
• Strong interpersonal skills, showing an ability to work effectively as a team member and collaborate with diverse stakeholders (e.g., students, faculty, clinical staff)
• Demonstrates excellent verbal and written communication skills, including professional phone and in-person customer service
• Commitment to The BAYADA Way values of Compassion, Excellence, and Reliability.
• Background check required
• Ability to work in a hybrid position with a minimum of 3 days per week in the office (e.g., Tuesday, Wednesday, Thursday) with flexibility for occasional evening or weekend events
• Position requires physical activity related to event set-up and supply inventory management