Administrative Associate

Salary Range: $55,000.00 To $65,000.00 Annually

Western Forest Products is seeking an Administrative Associate to join our Campbell River Main Office. This position supports the day-to-day effectiveness of the office while providing administrative support to the Planning and Maintenance departments and, depending on the successful applicant, other areas of the business.

What You'll Do:You will provide professional reception and office support, maintain accurate records, assist with planning and maintenance administration, and help teams complete recurring reporting and operational tasks. Depending on the successful applicant's skills and interests, the position may also support other departments, including Finance, as required.

Who You Are:You are organized, dependable and comfortable balancing varied priorities. You communicate professionally, pay close attention to detail and enjoy learning new systems. You work well with others and are interested in building a broad understanding of how a forest products business operates.

• Salary range of $55,000 - $65,000 based on skill level, qualifications and experience.
• Annual incentive plan.
• Pension plan contributions
  - Western contributes 7% toward a pension plan, with no employee matching required.
• Extended health and dental benefits
  - Western pays 100% of employee monthly premiums.
• Three weeks' vacation to start.
• Employee and family assistance program.
• Financial support for learning and development opportunities.

Work Environment:This position is performed in person at Western Forest Products' Campbell River Main Office.

Key responsibilities may include the following:

• Greet and assist visitors, clients and vendors in a professional manner.
• Manage incoming calls and correspondence and direct inquiries as appropriate.
• Maintain office supplies and help keep reception and shared work areas organized and welcoming.
• Support scheduling, filing, document control and other administrative requirements.
• Prepare and format reports, correspondence and spreadsheets using Microsoft Word and Excel.

• Provide administrative and document-control support to the Maintenance department.
• Assist with maintaining maintenance records, schedules, work documentation and related files.
• Support the preparation, coding and processing of purchase orders, invoices and other maintenance documentation.
• Help coordinate information with employees, contractors, vendors and other departments.
• Enter, verify and maintain information in applicable company systems and help ensure data integrity.
• Assist with maintenance reports, tracking and other departmental requirements as needed.

Monthly and recurring duties may include:

• Enter road construction, timber development, depletion and harvest production information into business databases.
• Update F&B information, planning status and accruals.
• Assist in preparing Outlook forecasts and processing invoices.
• Assist with administration of the Waste and Residue Program.
• Provide support for monthly safety meetings.

Daily and project-based duties may include:

• Work with planners to prepare and submit road permits.
• Prepare road use agreements and liaise with third-party users.
• Prepare harvest and road packages and maintain block and road information in digital and hard-copy files.
• Submit notices to government and external agencies, including road reactivation, blasting, radio whistle location and Notice of Project notifications.
• Update Waste and Residue progress information and engineering documents such as standard operating procedures, safe work procedures, checklists and forms.
• Work with the GIS department to maintain spatial…