Executive Assistant Spyglass Healthcare

Full job description

Executive Administrative Assistant Job Summary

Spyglass Healthcare is seeking a highly organized and proactive
Executive Administrative Assistant
to support our executive team and ensure smooth daily operations. This role requires strong attention to detail, discretion, and the ability to multitask in a fast-paced professional environment.

Key Responsibilities

• Schedule, manage, and coordinate meetings using
  Outlook Calendar
• Assist with the completion of
  contracts and multiple healthcare applications
• Mail documents and materials to various internal departments
• Maintain the executive office and
  restock office supplies
  as needed
• Prepare and submit
  expense and reimbursement reports
  for the executive team
• Book
  hotel and flight accommodations
  for executives
• Scan and upload documents to
  Share Point
• Manage and update the
  employee directory
  for all staff
• Assist with the
  booking, setup, and takedown of company-wide events
• Organize, file, and maintain company records and documentation
• Provide general administrative support as needed

Required Skills & Qualifications

• Ability to
  find solutions quickly and efficiently
• Strong
  multitasking and problem-solving
  skills
• Excellent
  communication and organizational
  abilities
• High level of
  confidentiality and professionalism
• Proficiency in
  Microsoft Word, Excel, and Adobe Acrobat
• Comfortable working independently and as part of a team
• Detail-oriented with strong time-management skills

Preferred Qualifications

• Previous experience in an
  administrative or executive support role
• Experience in a
  healthcare or corporate environment
  is a plus

Job Type: Full‑time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person