Executive Assistant

Compensation: $72,000+ DOE

Aesthetx is a specialized plastic surgery and dermatology practice serving Bay Area clientele from Silicon Valley to Marin — and we're not your typical clinic. We've built something different: a team of highly trained experts who are obsessed with outcomes, grounded in science, and deeply committed to the patient experience. Every treatment, every touchpoint, every hire is held to that standard.

Our vision:
To set the standard for aesthetic medicine where scientific innovation, collaborative care, and outcomes define exceptional, personalized patient care.

We hire people who take their craft seriously — clinicians, operators, and leaders who want to be part of building something exceptional. If you're motivated by working alongside top-tier providers, solving real operational problems, and being part of a practice where the bar is always rising, you'll find your people here.

• High-Touch
  
  Collaboration:
  
  We succeed together. Across sites, departments, and disciplines — no siloes, no egos.
• Scientifically Backed:
  Every treatment and decision is grounded in evidence. We don't cut corners on outcomes.
• Patient Obsessed:
  The patient experience is never an afterthought. It's the filter every operational decision runs through.

The Executive Assistant at Aesthetx keeps the leadership team organized, on time, and free to focus on what matters most. This is not a passive role. You will manage complex calendars, coordinate events and team functions, keep the office running smoothly, and handle the administrative details that allow the executive team to operate at full capacity.

The right person for this role is proactive, polished, and comfortable operating with a high degree of autonomy and discretion. You anticipate what is needed before you are asked, you follow through on every commitment, and you understand that great administrative support is invisible when it is done well. You are organized by nature, calm under pressure, and genuinely invested in making the people and the organization around you more effective.

• Manage executive calendars end-to-end — schedule and prioritize meetings, protect focus time, resolve conflicts, and ensure every commitment is confirmed and prepared for in advance
• Prepare briefing materials, agendas, and background documents ahead of key meetings — leadership should never walk into a conversation unprepared
• Coordinate travel logistics: flights, hotels, ground transportation, and detailed itineraries confirmed well ahead of departure
• Track action items from executive meetings and follow up with owners to ensure close-out — nothing stalls because a follow-up was missed
• Draft, proof, and manage executive correspondence — emails, letters, and follow-up communications at the Aesthetx standard
• Triage inbound communications on behalf of executives as directed — surface what requires immediate attention and route everything else appropriately
• Handle sensitive information — personnel, financial, and strategic — with complete discretion at all times

• Coordinate all internal team events: all-hands meetings, company celebrations, holiday events, team lunches, and offsites — from venue selection and catering through day-of execution
• Support physician and leadership meetings: prepare agendas, book venues, arrange catering, and ensure all materials and technology are ready before the meeting starts
• Manage vendor relationships for events — caterers, venues, AV, and hospitality vendors — negotiate, confirm, and hold to budget
• Coordinate logistics for external-facing events: partner dinners, industry engagements, and practice activations as needed
• Maintain an annual…