Deputy Finance Manager

Deputy Finance Manager | Southend | Mon-Fri 37 hours p/w | £33,635 - £37,035

The Deputy Finance Manager will support the Head of Finance in the effective and accurate management of the organisation's financial operations.

• Maintain accurate accounting records on Quick Books, up to trial balance.
• Take responsibility for the Equals department, including the administration of staff debit cards.
• Line manage and support two Accounts Assistants.
• Ensure financial processes and controls are followed consistently.
• Provide support and cover for the Head of Finance when required.
• Contribute to the efficient and effective delivery of the Finance function.

• Process purchase invoices accurately and efficiently.
• Obtain the appropriate approvals for purchase invoices.
• Deal with supplier queries and resolve issues promptly.
• Code and enter purchase invoices into Quick Books, working closely with the Head of Finance.
• Complete purchase ledger reconciliations.
• Process supplier credits and ensure records are accurately maintained.
• Assist with weekly BACS payment runs.

• Complete daily and monthly reconciliations of all bank accounts.
• Maintain accurate records of cash balances.
• Support the Head of Finance with income administration.
• Process and bank cash and cheques on a weekly basis.
• Assist with the preparation and monitoring of weekly cashflow forecasts.

• Liaise with Housing Income regarding service charges.
• Investigate and respond to finance-related queries.
• Ensure income is accurately recorded and reconciled.

• Take responsibility for the Equals department.
• Administer staff debit cards and associated transactions.
• Ensure transactions are appropriately authorised and recorded.
• Post Equals transactions accurately into Quick Books.
• Monitor compliance with relevant financial policies and procedures.

• Maintain accurate accounting records on Quick Books through to trial balance.
• Prepare and post journals to the Profit & Loss account and Balance Sheet.
• Produce financial reports for non-finance staff.
• Extract and analyse financial information from Quick Books.
• Use Microsoft Excel, including pivot tables and lookups, to present and analyse financial data.
• Ensure financial information is accurate, timely and accessible to relevant staff.

• Monitor the contract tendering process.
• Support the management and administration of contracts with external suppliers.
• Ensure relevant financial and procurement procedures are followed.

• Provide day-to-day supervision and support to two Accounts Assistants.
• Allocate and monitor work as required.
• Provide guidance and support to Accounts Assistants.
• Ensure appropriate cover is provided during periods of absence.
• Promote effective teamwork and good communication within the Finance team.

• Assist with internal and external audit queries.
• Provide financial information and supporting documentation as required.
• Ensure the organisation's Finance Policies and procedures are followed and adhered to.
• Maintain appropriate financial controls and accurate financial records.
• Identify and raise any financial control issues with the Head of Finance.

• Provide cover for the Head of Finance when required.
• Work collaboratively with colleagues across the organisation.
• Undertake general and ad hoc finance duties as required.
• Maintain confidentiality and professional standards at all times.
• Support the continuous improvement of financial processes and procedures.

Essential

• Qualified or studying towards AAT Level 4, or an equivalent qualification.
• Alternative…