Payroll and Accounting Clerk; Clerk

Position: Payroll and Accounting Clerk (Clerk 3)
Location: Enfield

Competition #:  49955

Department:  Public Works

Location:

MILLER LAKE

Type of Employment:  Term

Union Status:  NSGEU - NSPG

Closing Date:  04-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us
Building and maintaining our provincial infrastructure is no small job.
The Fleet Services Division of the Department of Public Works supports the backbone of our provincial highway infrastructure. We are located at Miller Lake, the Central Fleet Services hub of the province. The team at Miller Lake is pivotal in ensuring the equipment used to maintain, repair, and build Nova Scotia's 23,000 kilometers of roads and highways, and 4,100 bridges, is always safe and ready to go.
We have an opportunity available for a Clerk to join our team and support our payroll and accounting operations. As a Clerk, you are one of our key team players who supports the overall efficiency of our operations.

About Our Opportunity
As the Payroll and Accounting Clerk, you are the backbone to supporting our department operations. You have the important responsibility of processing a broad range of payroll and accounting documents, while ensuring accurate data is processed and completed within tight deadlines.

Primary Accountabilities
In accordance with the CUPE Collective Agreement and Departmental Guidelines, you will:

enter hours for CUPE payroll, verify time entry reports, and enter travel expenses and reimbursements for employees;

process vendor invoices and credit memos;

enter journal vouchers, inventory issues and reconcile reports;

ensure proper documentation and signing authority are received;

ensure that our records are maintained and the information is relayed to the proper individual for action; and

provide backup coverage for the payroll and accounting team as needed and provide rotating relief for the Secretary.

We operate in a fast-paced environment with strict deadlines, and we need your ability to multitask and deal with changing priorities to keep our team on track and employees and vendors paid on time.

Qualifications and Experience
You have four (4) years of related experience in a computerized payroll and accounting environment. An equivalent combination of training and experience will be considered.
As the ideal candidate, you must demonstrate a working knowledge of:

accounting and payroll principles; and

spreadsheet software and creation, word processing, and email applications.

Though not required, experience with different SAP modules and S4/Hana, as well as knowledge and familiarity with various Nova Scotia Government Policies are desirable qualities to be considered.

You are a self-motivated individual who works both independently with minimal supervision and participates fully as an effective team player. You are accurate in your work and have well-developed time management and organizational skills to meet established payroll deadlines and priorities. Consistently you maintain confidentiality in all you do. You possess problem solving abilities and analyze and present information in clear, concise manners.

Your exceptional interpersonal and communication skills will assist you when liaising with staff and responding to staff and vendor inquiries, both verbally and in writing. You consistently maintain a professional and courteous disposition and hold a high standard for client and customer service.

We will assess all qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency
An equivalent combination of relevant training and experience will be considered. Related equivalencies include, but are not limited to:

A completed related bachelors degree

A completed related diploma and two (2) years of experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.

Working Conditions

Normal work week is 35 hours/week, 7 hours/day. Monday to Friday from 8:30am to 4:30pm.

May be required to work overtime on occasion.

Typically located in a comfortable office environment.

Much of the time is spent in a comfortable position with frequent opportunity to move…