Administrative Assistant

Role:
Administrative Assistant – Peat Bog Operations Sun Gro Horticulture is one of the most prominent North American horticultural companies, employing over 800 staff and serving customers worldwide.

Since its humble beginnings in 1929, it has become the leading supplier of soilless growing mixes to North America’s top 100 greenhouse and nursery growers, shipping over 70,000 truckloads of product annually.

Sun Gro products are made to exacting standards and conform to high product quality and performance criteria.

Sun Gro Horticulture recognizes that its success is due to the strength of its employees.

The primary goal of Sun Gro® is to promote individual employees’ sense of accomplishment and contribution so that employees enjoy their association with Sun Gro Horticulture.

The Company invests in its employees so that they are the most knowledgeable in the industry, and undertakes great efforts to nurture loyalty to, and teamwork at, Sun Gro.

Job Summary:

Reporting to the Peat Bog Operations Leadership Team, the Administrative Assistant will support daily operational activities across multiple production sites.

This includes managing communications, coordinating administrative tasks, maintaining documentation, supporting inventory processes, and ensuring timely follow-up on action items to keep operations running smoothly and efficiently.

Compensation: $47,000 annually Benefits:
Health Insurance (includes Virtual Health and HCSA) Dental Insurance Vision Insurance Life Insurance Long-term Disability Short-term Disability RRSP Match Paid Vacation Floating Days Employee Assistance Program Employee Engagement Events Awards and Recognition Tuition Reimbursement Service Awards Employee Perks & Discounts

Job Responsibilities:

Manage internal and external communications (emails, calls, follow-ups) for peat operations Place orders for parts and equipment at the request of site supervisors Prepare, review, and distribute administrative documents (forms, reports, procedures, correspondence) Maintain calendars, deadlines, and performance dashboards Participate in team meetings, prepare minutes, and track follow-up actions Support managers with operating budgets and monthly financial tracking Track work orders and maintenance requests Assist with managing service contracts and purchase orders related to equipment Support entry and validation of peat and equipment inventories Monitor inter-site transfers and maintain material movement records Compile data for monthly and seasonal production reports Additional duties as assigned by Supervisory staff

Qualifications:

Diploma in Office Administration, Business Administration, or related field 3–5 years of administrative experience; industrial or agricultural experience is an asset Strong understanding of operational processes Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams)

Experience with management systems (e.g., Business Central, Geotab) and databases Basic accounting knowledge (purchase orders, budget tracking, etc.) Excellent organizational skills and high attention to detail Ability to manage multiple priorities and meet deadlines Strong communication skills; bilingual (French & English) required, spoken and written Professionalism, discretion, and strong team orientation

Physical Requirements:

Prolonged periods of sitting, standing, and walking Ability to travel between sites as required Work Environment:
Office-based with occasional visits to peat bog and production sites Exposure to operational environments; may include dust, noise, and industrial conditions