Quarry Administrator

Location: Northeastern Alberta (Fort Chipewyan)

JOB PROFILE AND DESCRIPTION SUMMARY
The Quarry Administrator is a key member of the quarry team and provides reliable day-to-day administrative support to quarry leadership, supervisors, and operational teams. The successful candidate will be detail-oriented, organized, proactive, and capable of maintaining accurate records in a fast-paced site environment. Key responsibilities include maintaining safety and operational records, entering production and KPI data, supporting employee and contractor onboarding, coordinating document and policy control, assisting with purchasing and inventory management, and ensuring records are complete, current, and easy to retrieve.

KEY RESPONSIBILITIES
Administrative Support

Provide administrative support to quarry management

Maintain accurate and organized electronic and hard-copy filing systems

Prepare reports and operational documentation

Coordinate safety meetings and record minutes

Production & Operational Reporting

Enter and maintain accurate daily production and operational data

Compile daily, weekly, and monthly production and operational reports

Verify the completeness and accuracy of operational data prior to submission and reporting

Document & Policy Control

Amend and maintain controlled versions of quarry policies, procedures, forms, templates, and work instructions to ensure documentation is current and readily accessible

Support the drafting, editing, formatting, and periodic review of administrative, operational, safety, and compliance documents

Coordinate document updates with the appropriate department owner, track revisions, and ensure obsolete versions are removed from active use

Assist with preparing documents for audits, client requests, regulatory reviews as required

Purchasing and Inventory Management

Monitor and maintain office, safety, and administrative supplies to ensure required inventory is available to support daily quarry operations

Support cost control by identifying low stock items, recurring purchase trends, and opportunities to improve ordering efficiency

Prepare purchase requisitions as necessary

General Site Administration

Comply with all company health, safety, and environmental policies and actively contribute to a safe workplace

Support employee and contractor onboarding by managing training records, site access requirements, and orientation documentation

Assist with timesheet, attendance, and personnel record coordination to support payroll, scheduling, and workforce planning activities

Draft, format, and distribute site communications, notices, and administrative correspondence

Maintain confidentiality and ensure employee, vendor, operational, and commercial information is handled with appropriate care and discretion

EDUCATION / CREDENTIALS

Minimum of Grade 12 education, or a GED equivalent

Post-secondary education in Business Administration is preferred; equivalent experience will also be considered

EXPERIENCE

Minimum of 5 years administrative experience, preferably in a construction, mining, logistics, or operational environment

Experience maintaining records, preparing reports, and coordinating documentation

Experience with ERP systems would be considered an asset

Experience in quarrying or mining operations would be considered an asset

SPECIAL KNOWLEDGE / SKILLS

Excellent problem solving skills and attention to detail

Excellent computer skills, including good knowledge of Microsoft Office products (e.g. Excel, Word, Outlook, Teams)

Strong written and verbal communication skills with the ability to communicate professionally with employees, contractors, suppliers, and customers

Exceptional organizational skills with an ability to successfully manage priorities in a timely manner

Valid Class 5 driver’s license

Work Schedule & Hours

Monday to Friday, totaling 40 hours per week

This position is based full-time at Hammerstone’s Muskeg Valley Quarry and requires reliable transportation to the worksite

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