SharePoint Platform, Records and Information Management Coordinator - Management Analyst

• Telework Eligible:
  Yes

Working Title:
SharePoint Platform, Records and Information Management Coordinator

Job Class:
Management Analyst 2

Agency:
Human Services Dept

• Job
• Location:
  
  St. Paul
• Telework Eligible:
  Yes
• Full/Part Time:
  Full-Time
• Regular/Temporary:
  Unlimited
• Who May Apply:
  Open to all qualified job seekers
• Date Posted: 09/15/2026
• Closing Date: 09/21/2026
• Hiring Agency/Seniority Unit:
  Human Services Dept / MAPE DHS Central Office
• Division/Unit: DHS-Central Office / BHDH ADAD Leg/Communications
• Work Shift/
  
  Work Hours:
  
  Day Shift / 8:00am to 4:30pm
• Days of Work:
  Monday - Friday
• Travel Required:
  
  No
• Salary Range: $26.12 - $37.91 / hourly; $54,539 - $79,156 / annually
• Classified Status:
  Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status:
  Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities:
  Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is eligible for telework for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.

Flexible work hours may be permitted with supervisor approval.

This position serves as the SharePoint Platform and Records and Information Management (RIM) Coordinator for the Behavioral Health Administration (BHA). The position provides operational platform administration, user assistance, data collection/auditing, and records governance to support daily operations across BHA divisions.

The incumbent coordinates BHA’s SharePoint environment by maintaining site structures, document libraries, lists, and standard automated forms and workflows; troubleshooting user issues; providing guidance and training to site owners; and auditing permissions to ensure data security. As the administration’s RIM Liaison, the incumbent serves as a member of the DHS Records and Information Management workgroup, acting as the liaison between BHA and the department's records manager.

The incumbent leads RIM efforts across the administration, including collaborating on the development and maintenance of administration and divisional records retention schedules; advising staff on records classification, retention, and disposition; coordinating records inventories and disposal certifications; and ensuring electronic content complies with retention schedules, data practices requirements, and applicable state and federal law. The incumbent integrates records management best practices into the administration's SharePoint architecture and content management policies, aligning the two functions to strengthen BHA's overall information governance.

The remaining portion of the position provides administrative support to BHA operations, including coordinating meeting logistics, maintaining distribution lists and contact resources, supporting internal communications, and serving as backup to other administrative staff. The incumbent reports to the Communications and External Relations Team Supervisor and works collaboratively across all BHA teams to support the administration's mission and ensure efficient, well-organized operations.

• Serve as the BHA Site Collection Administrator, designing, developing, and administering the administration's SharePoint environment.
• Serve as the Records and Information Management (RIM) Liaison for the Behavioral Health Administration, leading records management efforts across the administration.
• Provide administrative support services to facilitate smooth daily operations across the Behavioral Health Administration.

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.