Proposal Coordinator

Location: Rideau Lakes area (Kemptville)

Prepare accurate, well-defined estimates and proposals for hydro turbine projects. This includes reviewing bid documents, clearly defining the scope of work, obtaining supplier pricing through the RFQ process, building the estimate sheet for review by the Sales team and Management, and preparing and submitting the proposal. Works closely with Engineering, Production and the Management Team, and attends mandatory job walks at customer sites.

TYPICAL DUTIES

Review bid documents

Review tender and RFQ packages: specifications, drawings, schedule and customer requirements

Identify risks, gaps, exceptions and clarifications; raise questions with the customer

Define the scope of work

Write a clear scope of work including inclusions, exclusions, assumptions and clarifications

Confirm scope with Engineering and Production

Perform RFQ process

Prepare and send RFQs to suppliers and subcontractors

Follow up, compare quotations and clarify technical and commercial questions

Material, outsourced work, engineering, and production

Work with Engineering and Production to confirm budget pricing and hour estimates

Review estimate with the Sales team and Management

Present the estimate and its assumptions for review; incorporate feedback

Prepare and submit the proposal

Technical and commercial proposal and supplemental documentation, as required

Submit complete proposals before the bid deadline

Attend mandatory job walks and site visits

Document site visits: photographs, measurements, contacts, site details

Work with the Production Manager

Provide expected hours and timing of upcoming bids for shop loading

Work with the Project Manager

Transitioning Proposals to Projects

Ensure all contract deliverables are known

Maintain CRM Database

Update Management on a bi-weekly basis on open quotes

Special projects as assigned

ESSENTIAL SKILLS

Ability to travel within Canada and the USA (approximately 10-15% of the time)

Ability to work extended hours around bid deadlines, including occasional evenings or weekends

Able to effectively prioritize and execute multiple bids in a high-pressure, results-oriented environment

Ability to read mechanical drawings and BOM

Strong analytical skills with keen attention to detail and accuracy

Exceptional written and oral communication skills; able to explain estimate assumptions to Sales and Management

Strong supplier communication and negotiation skills

Highly self-motivated and self-directed; productive within a team environment

Must possess a valid G driver’s license and Passport

Proven problem-solving abilities

Strong customer service relationships; takes pride in delivering high quality work

REQUIRED WORKING KNOWLEDGE

Norcan’s current programs and services, proprietary systems, Company policies and goals

Operating systems:
Windows

Products:
Microsoft Office (advanced Excel), CRM

Cost estimating for manufacturing, machining and fabrication

Knowledge of rotating equipment / Hydro Industry

ISO Standards as they apply to Design and Manufacturing

Shop and Worksite Safety

Asset:
Solid Works, AutoCAD, PDM, MS Project

RELEVANT EXPERIENCE REQUIRED

2-5 years relevant experience in estimating, proposals or tendering in heavy manufacturing, machining, fabrication or the hydro / rotating equipment industry

Any previous experience in items listed as “Working Knowledge” is an asset

EDUCATION REQUIRED

Technical diploma or degree in mechanical, industrial or a related field, or equivalent experience

WORKING CONDITIONS AND ASSOCIATED HAZARDS

Working at a computer for extended periods of time

Travel (approximately 10-15%) to Hydroelectric stations for mandatory job walks. (PPE and Confined Space Entry/Working at Heights required)

Travel to manufacturing vendors and suppliers (PPE required)

Occasional extended hours near bid deadlines

SALARY & BENEFITS

Competitive salary in line with industry standards, based on experience