Clerk

Location: Odessa

Clerk
Position Level: Sr. Management

Position Type:
Full-time

Salary Range: $109,913 - $128,583

Preferred Designation(s): AMP/AOMC/CMO

Closing Date:
November 8, 2026

Will artificial intelligence (AI) be used during the hiring process? No

Is this posting for an existing vacancy? Yes

Why Choose Loyalist for Your Next Great Career Opportunity?
Loyalist Township is committed to fostering an environment where employees are empowered to grow, lead, and make a meaningful difference. We offer excellent pay and benefits including a defined benefit pension plan, OMERS.

This role offers the chance to make a lasting impact while working alongside a dedicated team that values innovation, collaboration, and community service.

Loyalist Township is home to more than 18,000 residents and is beautifully situated on the north shore of Lake Ontario, between the Town of Greater Napanee and the City of Kingston. With a unique blend of rural charm and urban convenience, the Township includes quaint hamlets, an island community accessible by ferry, and access to outstanding outdoor recreation. Just minutes from the historic City of Kingston and within two hours of both Toronto and Ottawa via Highway 401, Loyalist offers the perfect balance of career opportunity and lifestyle.

If you’re passionate about community service, and making a lasting impact through meaningful work, we invite you to bring your talents to Loyalist Township.

POSITION SUMMARY:

The Clerk acts as a statutory officer of the Municipality and fulfils the statutory duties under various Acts and is responsible for the effective planning, administration, management, and operation of the Clerk’s Division in accordance with the Municipal Act, S.O. 2001, c.25 and all other related legislation, statutes, and regulations.

Reporting to the Director of Corporate Services, Strategy & Innovation, the Clerk plays an integral role by providing trusted advisory services, comprehensive reports, recommendations, information, research, guidance, direction, and advice to Council, senior management staff, and the public. The Clerk demonstrates leadership skills, conflict resolution skills, and a passion for providing exceptional support services with the goal of increasing transparency, accountability, and opportunities for public input on the decision‑making process.

RESPONSIBILITIES
Perform statutory duties of the Municipal Clerk pursuant to provincial legislation, including but not limited to the Municipal Act, 2001, Municipal Election Act, 1996, Drainage Act, Municipal Freedom of Information and Protection of Privacy Act, Vital Statistics Act, Accessibility of Ontarians with Disabilities Act and the Planning Act, and all other acts necessary to accomplish the duties of the Clerk, including organizing and maintaining records of council and official documents of the corporation.

Attend all Council and Committee of the Whole and closed session meetings. Provides advice to senior management and members of Council or Committee on procedural matters, conflict of interest matters, code of conduct, remuneration, motions, closed sessions discussions, and any other protocol about the decision‑making process. Records proceedings of council and committee meetings and/or oversees the provisions of council secretariat and administrative support functions.

Perform statutory duties as the “Head” under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and lead the management of corporate records and implement initiatives, policies and procedures to promote ease of access to information, authorizing disclosure of records in accordance with provisions of the Act, and oversee the coordination/organization and maintenance of the corporate records management function.

E…