Health Records Administrator

Location: Northeastern Manitoulin and the Islands

Health Records Administrator
The Health Records Administrator is responsible for accurate and timely DAD and NACRS coding and abstracting and assists with Health Records Clerk duties as assigned.

Responsibilities

Perform NACRS coding and abstracting of Emergency Room, Day Surgery and Oncology (Chemotherapy) records

Perform DAD coding and abstracting for all inpatient records

Review error reports and process corrections

Assist with monthly CIHI and mandatory quarterly Ministry of Health submissions

Process Release of Information requests, logging required information for annual IPC statistical reporting

Create invoices for Release of Information services

Process Inpatient Discharges, including scanning records, auditing record for completion, flagging all deficiencies and abstracting the data into Med
2020 Win Recs software

Check records; scan documents to patient account

Scan records to Meditech Expanse eChart

Perform Meditech chart maintenance as required

Assist in the preparation of records for Death Chart Review

Assist in month-end statistics

Attend monthly ONE HITS/Regional meetings (as applicable)

Locate and deliver charts for Day Surgery and Specialists Clinics

Perform department reception duties

Respond to clinician requests

Respond to internal and external general requests

Review, record and prepare appropriate charts for destruction

Assist with switchboard, reception and admitting duties as required

Appear in court with subpoenaed medical records, as required

Assist with the training of clerical staff

Patient Safety
It is recognized that the processes employed by this staff position impact upon the safety and efficacy of MHC’s patient care activities. All incumbents are directed to thereby utilize processes that contribute to the overall safe culture environment of our hospital. This is a direct responsibility of each and every staff member of this organization.

Health and Safety
Use and wear equipment and protective devices that are provided; report to the supervisor absent or defective equipment or protective devices; report the existence of hazards to the supervisor; not remove or make ineffective any protective devices without providing an adequate temporary protective device; operate equipment in a safe manner; not engage in horseplay; be familiar with procedures to be carried out in the event of a disaster (Emergency Preparedness Plans).

Competencies

Service and Quality Orientation

Teamwork and Collaboration

Leadership Presence

Technical Competencies

Proficiency in computer software applications:
Microsoft Office, Excel, Meditech Expanse HIM, REG/CWS, EMR, Policy & Procedures platform, Med
2020 Win Recs, Learning Management System

Keyboarding skills

Knowledge of PHIPA (Personal Health Information Protection Act)

Knowledge of Public Hospitals Act

Proficiency in Med
2020 Win Recs abstracting/coding standards

Proficiency in ICD
10 and CCI coding conventions

Proficiency in Folio Views software

Knowledge of medical terminology

Qualifications

Required

Current CHIM certification with Canadian Health Information Management Association

Computer experience

Mandatory proof of fully immunized COVID—19 vaccination status

Preferred

Two years relevant hospital experience

Ability to provide regular attendance.

Benefits

Starting wage of $30.50/hour

Enrollment in Health of Ontario Pension Plan

Comprehensive health and dental benefits

Employer-paid Long-Term Disability coverage

Up to 7 weeks of vacation with service

2 paid holidays annually, including two floating holidays

Overtime paid at 1.5x your regular hourly rate

Shift exchange flexibility, subject to operational requirements

Paid personal leave for new employees

Paid bereavement leave and family-related leaves

Pregnancy and parental leave top-up to 93% of regular earnings

Education support and employer-funded required training and certification upgrades

Eligibility
MHC is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People, persons with disabilities, LGBTQIA2-S persons, and others who may contribute to the further diversification of ideas. MHC is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

If you require accommodation to apply or if selected to participate in an assessment process, please advise Human Resources.

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