Payroll & Benefits Administrator

We are currently hiring a Payroll & Benefits Administrator
. This role offers the opportunity to contribute to the delivery of essential public services that support residents, businesses, and the broader community.

Reporting to the Human Resources & Payroll Manager, the Payroll & Benefits Administrator is responsible for the full-cycle administration of bi-weekly and monthly payrolls and benefits for all Lac Ste. Anne County employees. This position ensures the accurate and timely processing of payroll, maintains employee payroll and benefits records, and administers a range of employee benefit and pension programs.

The Payroll & Benefits Administrator plays a key role in ensuring compliance with payroll legislation, employment standards, and organizational policies. The position also contributes to the development and continuous improvement of payroll and benefits procedures and serves as a subject matter expert on payroll-related systems, processes, and policies.

Responsibilities include, but are not limited to:

• Process bi-weekly and monthly full-cycle payroll for 100+ employees, ensuring accuracy and compliance with County policies, procedures, and collective agreements.
• Maintain and update employee payroll records, including wage adjustments, employee status changes, deductions, and leave and time bank accruals.
• Establish new employee payroll records and coordinate pension and benefit enrolments with external service providers.
• Monitor and manage the payroll inbox, ensuring payroll documentation is processed, filed, and retained in accordance with records management requirements.
• Prepare and process Records of Employment (ROEs) and respond to government inquiries related to terminated employees.
• Perform administrative functions such as data entry, scanning, document control, and file management.
• Support special projects, conduct research, and provide functional guidance to administrative support staff as required.

• Administer employee benefits and pension programs, ensuring accurate enrolment, changes, and terminations.
• Respond to employee payroll and benefits inquiries in a professional and timely manner and complete employment verification requests.
• Assist with employee benefit reviews and support the implementation of related program enhancements.

• Complete annual payroll reporting requirements, including T4s, T4
  
  As, LAPP reporting, and other statutory filings as required.
• Prepare payroll reports and provide information to Finance and operational leaders to support planning and decision-making.
• Monitor changes to payroll legislation, employment standards, pension regulations, and government remittance requirements, recommending and implementing process improvements as necessary.
• Maintain the confidentiality of employee information and ensure compliance with applicable privacy legislation, internal controls, and records management requirements.
• Develop, maintain, and update payroll calendars, standard operating procedures, and process documentation.
• Assist with payroll analysis, audits, and continuous improvement initiatives to enhance efficiency and service delivery.
• Perform other related duties as assigned.

• A two (2) year post-secondary diploma in Accounting, Business Administration, or a related discipline.
• Payroll Compliance Practitioner (PCP) designation or active enrollment in the certification program is preferred.
• Certified Employee Benefit Specialist (CEBS) designation is considered an asset.
• A minimum of two (2) to three (3) years of payroll and benefits administration experience.
• Experience working within a municipal environment and/or…