Project Coordinator

AtFoundant, we empower mission-driven organizations to manage their data, workflows, and impact with our comprehensive software solutions. From grant management and community foundations to process automation and data collaboration, our combinedexpertisesupports a diverse range of organizations-from nonprofits and charitable entities to corporations and governments.

We’vecreated a powerhouse of solutions designed to meet the unique needs of organizations striving to make a difference. Together,we’resetting new standards in innovation, flexibility, and impact management by helping organizations achieve their missions more efficiently and effectively.

Overview

The Project Coordinator is the operational backbone of theSmart Simple Implementation  team at Foundant. This role owns the coordination layer that keeps a high-volume, multi-client RFS pipeline moving — frominitialscoping through signed order form — so that senior implementers and success managers can stay focused on solution design and client relationships. This is not a configuration or implementation role. Success in this position is measured by pipeline velocity, administrative completeness, and the degree to which the team's senior ICs are freed from coordination overhead.

Where You’ll Work:

• As a remote-first workplace, we believe in offering flexibility and the freedom to work where it suits you best, while staying connected through technology. Our global network of talent is supported by physical office hubs and virtual collaboration, fostering a dynamic environment where innovation and growth thrive.
• With headquarters in Bozeman, Montana (Foundant), Toronto, Canada (Smart Simple), and our EMEA office in Dublin, Ireland, you’ll be part of a globally connected team. Whether you’re working remotely or from one of our office locations, you’ll be contributing to a vibrant, collaborative culture focused on driving meaningful impact across the world.

WhatYou’llDo:

Pipeline and project tracking

• Own theSmart
  
  Simple
  
  RFS pipeline in Salesforce —maintainaccuratestage, owner, target close date, and next-action data across all active items.
• Create and configure
  
  Rocketlane projects for new engagements, ensuring each project is set up before the handoff to the implementation team.
• Produce weekly pipeline status reports for leadership, surfacing items at risk of stalling and flagging inconsistencies in stage data.
• Monitor multi-week gaps in stage transitions and proactively surface blockers to the appropriate implementeror success manager.

Order form and contract administration

• Route estimates and order forms to clients for review and signature, tracking status and following up until execution.
• Coordinate with success managers on discount approvals, pricing corrections, andscopeclarifications before documents are sent.
• Maintain a complete audit trail of document versions, approval chains, and signature dates for each RFS item.

Client and stakeholder coordination

• Schedule kickoff calls, scoping sessions, and check-in meetings on behalf of senior implementers, managing calendar coordination across time zones.
• Send structured follow-up communications to clients on pending items — information requests, confirmations, outstanding signatures — without requiring implementer involvement in routine exchanges.
• Serve as the first point of contact for scheduling and administrative questions from clients during the pre-implementation phase.
• Route questions and blockers between Implementation, Sales, and Product, reducing the number of ad hoc coordination threads that pull senior ICs out of delivery work.
• Partner with success managers to ensure smooth handoffs at each stage gate, with all required documentation complete before transition.
• Flag misalignments between the Salesforce pipeline and Rocketlane project status, keeping systems of recordin sync.

WhatYou’llNeed:

• 2–4 years in project coordination, operations, or client services — SaaS, professional services, or nonprofit sector experience preferred.
• Demonstrated track record managing multiple simultaneous work streams in a fast-moving environment.
• Experience with CRM or project management tools;
  Salesforce and Rocketlane(or equivalent)…