Purchase Administrator

Location: Prospect Village

Purchase Administrator

Permanent position

Days Monday to Thursday 8am to 4:30pm and Friday 8am to 2pm

£26k to £29k - dependent on experience

We are seeking an experienced and highly organised Purchase Administrator to join our prestigious client based in the Cannock area. This is a permanent position offering an excellent opportunity to support a busy procurement function.

The successful candidate will be responsible for raising and managing purchase orders, maintaining accurate supplier records, monitoring delivery schedules, and resolving any purchasing-related issues. Additional duties will include processing invoices and providing administrative support to the procurement team, ensuring the timely and cost-effective procurement of goods and services while maintaining high levels of accuracy and efficiency.

Key Responsibilities of a Purchasing Administrator

Processing Purchase Orders

Create and issue purchase orders (POs).
Check purchase requisitions for accuracy and approval.
Track the status of orders from placement to delivery.
Amend or cancel orders when required.

Supplier Management

Maintain supplier records and contact information.
Build positive relationships with vendors

Monitoring Deliveries

Follow up on outstanding orders.
Resolve delivery delays and shortages.
Coordinate with warehouses, stores, or departments to ensure receipt of goods.
Update stakeholders on order status.

Invoice and Payment Administration

Match purchase orders, delivery notes, and supplier invoices.
Investigate discrepancies between orders and invoices.
Liaise with the finance department regarding payments.
Ensure purchasing records are accurate for auditing purposes.

Record Keeping and Data Management

Maintain procurement databases and purchasing systems.
Update product and supplier information.
Produce purchasing reports and spreadsheets.
Ensure documentation is filed correctly and complies with company policies.

Experience required for Purchase Administrator

Strong administrative and organisational skills.
Attention to detail and accuracy.
Good communication and negotiation abilities.
Proficiency in Microsoft Excel and purchasing/ERP systems (e.g., SAP, Oracle, Microsoft Dynamics).
Time management and multi tasking
Previous background in Finance, admin and secretarial beneficial

Detail of a Purchase Administrator

Permanent position
Based in the Cannock area
Days Monday to Thursday 8am to 4:30pm and 8am to 2pm Friday
£26k to £29k depending on experience

If you are interested in the Purchase Administrator role - please click apply

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