Accountancy Practice Administrator

TPF Recruitment is proud to support a thriving and expanding accountancy firm in Canterbury, who are looking for a highly organised and proactive Personal Assistant and Team Coordinator. This is a key role, providing essential support to multiple Partners and their teams, ensuring smooth day-to-day operations and excellent client service.

The Role

You will be reporting to several Partners, offering a mix of executive-level support and team coordination. You will play a vital role in keeping business operations running efficiently while helping to maintain strong client relationships.

Your responsibilities will include:

Administrative Support

Provide high-level assistance to Partners

Organise meetings, both virtual and in person, ensuring all materials such as agendas and minutes are prepared and circulated

Follow up on agreed action points from meetings

Assist with Partner timesheets, mileage claims and expense submissions

Raise invoices and credit notes as needed

Client Management

Act as the first point of contact for clients, managing calls and emails professionally and efficiently

Redirect enquiries to the relevant team members and ensure timely responses

Support the onboarding of new clients and ensure all procedures are completed accurately

Maintain and update internal records, systems and documentation

Team Coordination

Support communication between Partners and their teams

Monitor deadlines and ensure progress is on track for key projects

Help create and maintain an organised, professional and efficient working environment

Requirements About You

We are looking for someone who brings a proactive mindset and can balance multiple responsibilities with confidence and professionalism.

You will ideally have:

Previous experience as a Personal Assistant, Executive Assistant or Team Coordinator

Experience in a professional services environment is preferred

Excellent knowledge of Microsoft Office, especially Outlook, Word and Excel

Superb organisational skills and the ability to manage competing priorities

Strong written and verbal communication skills

A professional phone manner and confident approach

High attention to detail and a commitment to accuracy

Discretion in handling confidential and sensitive information

The ability to remain calm under pressure and meet tight deadlines

Desirable:

Experience working within accountancy or financial services

Familiarity with CRM systems and project management tools

Benefits What We Are Offering

A full-time office-based position in Canterbury

37.5 hours per week, Monday to Friday

A competitive salary, dependent on qualifications and experience

Please apply for the vacancy or contact Luke Harrison for a confidential conversation

(phone number removed)

luke