Principal's Secretary​/Bookkeeper

IMPORTANT NOTES

Job Description Code: 10G.010

Division/Department: Clerical

Pay Grade: SB-2

Pay Type: Salaried;
Non-Exempt

Retirement: TRS

Contract Work Year: 213 Days/40 Hour Work Week

Reports To: Principal/Designee

Evaluation Instrument: PEI

Standard high school diploma or satisfactory completion of a General Education Development (GED) Testing Program; business or technical training preferred. Previous experience in a secretarial field. Knowledge of office management and business practice required; computer skills are mandatory.

Provide support to the school principal by performing the organizational, clerical and management duties of the office.

• Provide daily administrative support by performing a variety of secretarial/clerical functions in a fast-paced environment.
• Effectively communicate with supervisor to ensure that attention is given to pertinent matters.
• Follow instructions and operate within the limits of standard practices and procedures.
• Assist in maintaining efficient office operations by providing clerical relief as needed.
• Interact effectively with the general public, staff members, students, teachers, parents and administrators in stressful situations.
• Competency in the use of technology based resources including computers, faxes, printers, productivity software, such as Internet use, word processers, spreadsheets, email, as well as understanding the concepts of data management and system security.
• Maintains a system to handle pending items of business to ensure accurate completion and follow through on assignments.
• Assist in the operation and maintenance of all office machines and equipment to promote efficiency.
• Compose correspondence, memos, reports, budgets, handbooks and other materials as needed.
• Record, route or distribute written and oral correspondence to appropriate personnel.
• Schedule parent conferences and other meetings as requested.
• Maintain data, statistics and other information with regard to employees and students as required.
• Document and process employee and student attendance records as required.
• Maintain schedule and make arrangements for facility use.
• Inventory and requests office supplies and materials necessary for daily operations.
• Places orders for the procurement of needed materials and equipment as directed.
• Possess and maintain valid and appropriate license, certificate and/or credential as may be required for this position.
• Follow work scheduling and attendance requirements in a regular, predictable and punctual manner.
• Participate in training programs to improve skills and proficiency related to the assignment.
• Review current developments, literature and technical source information related to job responsibility.
• Ensure adherence to good safety procedures.
• Follow federal and state laws, as well as State and local Board policies including those related to the confidentiality of student and personnel records, standardized test material and other information.
• Perform other duties as assigned.

FICA is paid by the employee and matched by the School District. Temporary workers do not qualify for employee benefits.