Procurement Manager

JOB SUMMARY

The Procurement Manager is a newly established position responsible for designing, implementing, and leading the City’s procurement program from the ground up. This role will establish procurement policies, procedures, tools, and relationships while working collaboratively with City departments that have historically managed purchasing independently.

This position will serve as a trusted advisor and service-oriented partner, helping departments achieve their operational goals while gradually introducing appropriate procurement controls, consistency, and best practices. Success in this role requires comfort operating in an evolving environment, strong interpersonal skills, and the ability to balance compliance with practicality.

• Establishes and leads the City’s centralized procurement function, including developing policies, procedures, templates, workflows, and governance structures appropriate for a developing organization.
• Works collaboratively with City departments to build trust, gain buy‑in, and integrate procurement practices into existing operations without disrupting service delivery.
• Leads organizational change related to the introduction of procurement standards by emphasizing education, partnership, and value creation.
• Develops and manages procurement processes for goods, services, and construction.
• Coordinates and manages the development and issuance of procurement documents, including purchase orders, Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Invitations to Bid (ITBs), providing hands‑on guidance, support, and technical expertise to department stakeholders.
• Leads and supports the planning, solicitation, and evaluation of complex and high‑impact procurements, including large capital projects, construction, and professional or technical services ensuring processes are well‑structured, sound, and aligned with applicable requirements.
• Assists departments in developing scopes of work, specifications, and evaluation criteria.
• Develops standard contract terms and conditions and works with legal counsel as appropriate.
• Oversees contract development, administration, amendments, extensions, compliance, and closeouts.
• Builds and maintains a centralized contract and procurement records system.
• Leads supplier negotiations in partnership with departments.
• Identifies opportunities for incremental improvements, cost savings, standardization, and risk reduction.
• Establishes performance metrics and reporting as the program matures.
• Assists in planning for future staffing and long‑term procurement strategy.
• Serves as the primary contact for procurement and contractual matters.