Accounts Payable Coordinator PT

Love it when the numbers tie out? ARCH Orthodontics is looking for a detail-driven Accounts Payable Coordinator to own our vendor bills and payments from start to finish. You'll keep our vendors paid on time, catch the errors others miss, and give our leadership team a clear view of where our money goes - all on a steady, part-time schedule.

ARCH Orthodontics creates confident smiles for children, teens, and adults across [number] offices in the greater Boston area, South Shore, and Cape Cod. Our team works by five core values - Support, Professionalism, Integrity, Respect, and Excellence - and we take pride in being a place where people are trusted to do great work.

• Review, code, and enter vendor, lab, and supply invoices, matching them to orders and receiving records.
• Route invoices for approval and prepare weekly check and ACH payment runs.
• Reconcile vendor statements and company credit card activity across our locations.
• Resolve billing questions, duplicate charges, and credits with vendors, and keep vendor records and W-9s current.
• Prepare AP aging and cash-out reports and support month-end close with our outside accountant.
• Protect the Practice by verifying any vendor banking change before it's made.

• 2+ years of accounts payable, bookkeeping, or accounting support experience.
• Experience with [Quick Books Online] or similar accounting software.
• Solid Excel or Google Sheets skills.
• Sharp attention to detail and the follow-through to resolve every discrepancy.
• Professional, friendly communication and discretion with confidential financial information.
• Nice to have: dental, orthodontic, or medical office experience; familiarity with TOPS.

• A consistent part-time schedule: [days/hours].
• Ownership of a function that matters, with direct access to leadership.
• A supportive team that values accuracy and good systems.